Agenda - 04-19-2016 - 6-a - Minutes

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11 1 bi-lingual and as such recruit accordingly. The Human Resources Department has also 2 implemented two Board of County of Commissioners initiatives within the past year. These 3 initiatives include an Internship Program and Access to Learning the Spanish Language. 4 5 The Internship Program is focused on providing a learning experience to a student in order for 6 them to blend classroom theory with real-life practice. Human Resources will recruit from many 7 universities and colleges in the area bringing in a diverse representation of students. The 8 internships are designed to give students an opportunity to complement their formal education 9 with career-related experience and to spark an interest in pursuing a career in local government. 10 11 The Board of County Commissioners also requested that all County employees have access to 12 Spanish language education in an effort to provide high quality services to residents. The 13 Human Resources Department is prepared to offer in-house training for Basic Introduction to 14 the Spanish Language and to provide the Rosetta Program in the Employee Development 15 Library. 16 17 Work Assignments of Temporary Employees 18 Temporary employees play a critical role within departments and contribute to the mission of 19 serving Orange County residents effectively and efficiently. It is also equally important to utilize 20 temporary employees in an appropriate manner and afford them access to health care as 21 required under the Affordable Care Act. Temporary employees are different from part time 22 employees. Temporary employees are time limited and do not receive access to County 23 benefits. Part-time employees work less than full time, but the duration of their employment is 24 not limited. 25 26 A Temporary Employee is defined as an employee appointed to serve in a position for a period 27 of six calendar months or less. A Department Head may extend the temporary appointment for 28 six additional months. A temporary appointment may not extend beyond one year except as 29 provided in Article II, Subsection 28-15(b) of the Orange County Code of Ordinances. Overall, 30 this section states that a new temporary appointment may be made for up to six months and 31 may be extended for six additional months, not to exceed a total of one year. The advance 32 approval of the Human Resources Director is for the purpose of assuring that temporary 33 appointments are used to meet temporary work needs. The County Manager may approve the 34 extension of a temporary appointment beyond one year. 35 Temporary employees may work a variety of reasons, and in differing capacities including: 36 • A regular work schedule to fill a temporary need subject to the limitations described 37 above. The duration of a grant-funding period. 38 • When considered seasonal, an employee is required to work a defined time period and 39 may return year after year. Most seasonal employees hired to work in this capacity are 40 at the Department of Environment, Agriculture, Parks and Recreation (DEAPR). 41 • On an as needed basis. Primarily this is the hire of Election Workers. 42 • When filling a position vacated because a permanent employee is on leave or during the 43 time period to process the filling of vacancies. 44 • As a participant in the Workforce Investment Act (WIA) (Department of Social Services 45 youth employment grant) or Work First Program, which services parents of children with 46 little or no income. 47 • As an Intern, for educational purposes. 48 49 The Orange County Code of Ordinances Section 28-36 provides permanent employees both 50 full-time and part-time (regularly scheduled at least 20 hours each workweek)with group health