Agenda - 03-29-2016 - 3 - Review of Workforce Demographics and Utilization of Temporary Employees

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3 that temporary appointments are used to meet temporary work needs. The County Manager may approve the extension of a temporary appointment beyond one year. Temporary employees may work a variety of reasons, and in differing capacities including: • A regular work schedule to fill a temporary need subject to the limitations described above. The duration of a grant funding period. • When considered seasonal, an employee is required to work a defined time period and may return year after year. Most seasonal employees hired to work in this capacity are at the Department of Environment, Agriculture, Parks and Recreation (DEAPR). • On an as needed basis. Primarily this is the hire of Election Workers. • When filling a position vacated because a permanent employee is on leave or during the time period to process the filling of vacancies. • As a participant in the Workforce Investment Act (WIA) (Department of Social Services youth employment grant) or Work First Program, which services parents of children with little or no income. • As an Intern, for educational purposes. The Orange County Code of Ordinances Section 28-36 provides permanent employees both full-time and part-time (regularly scheduled at least 20 hours each workweek) with group health insurance. The County has been pro-active in appropriately identifying positions which need to be classified as permanent as per the Personnel Section of the Orange County Code of Ordinances and the Affordable Care Act requirements. Action Agenda Item 3, dated September 11, 2014 is provided as Attachment B which analyzed the use of temporary employees at the request of the Board of County Commissioners. It was determined that there were some employees working in hours in excess of what the Affordable Care Act allows as well as outside the desire of the Board. As part of the FY 2015/16 budget adoption, positions were subsequently made permanent. These positions included three Orange Public Transportation Drivers and a Weighmaster at the Department of Solid Waste. Action Agenda Item 5, dated April 17, 2008 is provided as Attachment C which shows the transition of funding positions from a long term temporary services status to permanent positions meeting County staff needs. The following table demonstrates the percentage of temporary employees compared to permanent employees since FY 2011/2012 through March 2016. YEAR total permanent total temporary employees %of temporary employees to employees permanent employees FY 11/12 828 138 16.67% FY 12/13 821 154 18.76% FY 13/14 844 168 19.91% FY 14/15 859 186 21.65% FY 15/March 894 178 19.91% 2016