Agenda - 08-23-1994 - VIII-G - Laserfiche WebLink

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f t ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. V=-G ACTION AGENDA ITEM ABSTRACT Meeting Date:August 23,1994 SUBJECT: Contract approval;Architectural Services Sheriff's Department Renovation DEPARTMENT:PURCHASING AND CENTRAL SERVICES PUBLIC HEARING: YES: NO: % ATTACHMENT(S): INFORMATION CONTACT: PAM JONES, ext.2650 Contract Telephone Number- Hillsborough 732-8181 Chapel Hill 967-9251 Mebane 227-2031 Durham 688-7331 PURPOSE: To consider approving a contract with Hakan/Corley&Associates,Inc.for construction documents,drawings etc., necessary to complete the Sheriff's Department Renovation Project. BACKGROUND: On August 4,1993 the Commissioners approved a contract in the amount of$4,200 with Hakan/Corley for the following services: 1. To conduct an analysis of the Sheriff's Department functions; 2. To define what was possible within the existing building;and 3. To make recommendations for an addition to the building which would be funded through a later CIP. At the conclusion of the analysis Hakan/Corley had developed a program which reconfigured the existing space in a manner which would meet the Sheriff's identified program issues for several years hence. Since the location of the Sheriff's Department may be impacted by the results of the Justice Facility Study Group,renovation,rather than a more expensive addition at some point in the future was deemed the best option to pursue. The office areas are configured in a manner conducive to efficient flow for any office environment,so if the Sheriff Department were to be relocated the building would not require extensive modification for a more traditional office use.This information was presented to and endorsed by the Board in January,1994. The architect estimated that this project(including architect fees) could be built for approximately $230,000,of which$80,000 had been appropriated through a previous CIP. The Board appropriated the additional funds necessary for the project in the 1994-1999 CIP. Bid award for this project is included as separate item on this agenda. We are pleased to note that the bids are within the amount appropriated. The original contract approved for Hakan/Corley did not include the drawings,specifications,contract documents,construction inspections,etc. necessary for the renovation project.The fee for this work is $15,740. This brings the total fee for the project to $19,940 (9.5% of construction budget). The attached contract formalizes the agreement for the work previously authorized by the Board. RECOMMENDATION: The Manager recommends that the Board approve a contract with Hakan/Corley &Associates,Inc.,in a sum of$15,740 for design work associated with the renovation of the Sheriff's Department building;and authorize the Chair to sign on behalf of the Board.