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1 <br /> ORANGE COUNTY <br /> BOARD OF COMMISSIONERS <br /> Action Agenda <br /> Item No. F <br /> ACTION AGENDA ITEM ABSTRACT <br /> Meeting Date: August 23,1994 <br /> SUBJECT: CONTRACT APPROVAL; DESIGN SERVICES,HVAC NEW COURTHOUSE <br /> DEPARTMENT:PURCHASING AND CENTRAL SERVICES PUBLIC HEARING:YES: NO: X <br /> ATTACHMENT(S): INFORMATION CONTACT: <br /> PAM JONES, ext.2650 <br /> Letter of Proposal Telephone Number- <br /> Hillsborough 732-8181 <br /> Chapel Hill 967-9251 <br /> Mebane 227-2031 <br /> Durham 688-7331 <br /> PURPOSE: To consider approving a contract with Gary Merritt,mechanical engineer for engineering <br /> services as it regards the design of replacement chillers for the New Courthouse. <br /> BACKGROUND: Cooling of the New Courthouse is provided by two compressor units. These units <br /> are original to the building. In July service personnel determined that one of the units was beyond <br /> repair and would need to be replaced at a cost of approximately$10,000. Coincidentally, both units <br /> were scheduled to be replaced after the 1994 cooling season;$50,000 was included in the 19942000 <br /> CIP for this purpose. <br /> We requested quotations based on a scope of work defined by the Public Works director,from two <br /> local mechanical engineers. Gary Merritt, Chapel Hill, has submitted the proposal which meets the <br /> scope of work and is acceptable from a cost perspective. The scope of work upon which Mr.Merritt's <br /> $4,900 fee is based includes the following: <br /> Assess and design replacement packaged chiller unit for the New Courthouse; <br /> Develop specifications to include all equipment,materials,supplies,auxiliary parts and labor <br /> for a complete turnkey installation. <br /> Specify and prepare construction drawings for all hook-ups and electrical requirements. <br /> Provide specifications and drawings acceptable for bidding purposes. <br /> Provide two inspections during the installation and one final inspection. <br /> The engineer was requested to consider energy efficiency in the design of the specifications. Life <br /> Cycle Cost Analysis will be submitted for the unit to be bid. <br /> RECOMMENDATION: The Manager recommends that a contract be approved with Gary Merritt,PE,for <br /> a sum of$4,900;and the Chair authorized to sign on behalf of the Board. <br />