Agenda - 08-23-1994 - VIII-B - Laserfiche WebLink

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Received 3 ORANGE COUNTYl� OF ELECTIONS AUG 1 - 1994 Am= 2, 1994 The Board of Elections for the County of Orange met at 4:00 ap August 2, 1994, in the Board office at 110 East King St. in Hillsborough. Present: Diane D. Brown, Chair Rosetta A. Moore, Secretary Raymond L. Montgomery, Member Absent: None Others Present: Russell Sloss, Business Records corporation Representative, Robert Pickett, Global Election Systems Representative, Pam Jones, Purchasing Director chair Brown called the meeting to order and announced that the first order of business was to review the bids from Business Records Corporation and Global Election Systems for the purchase of forty-five (45) Optical Scan Vote Tabulators and associated peripherals and for two-hundred-fifty-eight (258) Voting Stations. She noted that the Board, pursuant to GS 163-161 , must approve one of the voting systems and give a recommendation to the county commissioners on awarding Bid ##185. She stated that both voting systems have been tested in Orange County during an election and were on display prior to the May 3rd Primary in the Board office. She informed the Board that since there was a large discrepancy in the bids for voting Stations, the vendors were asked to display them for comparison. Chair Brown invited Mr. Sloss and Mr. Pickett to comment if they wished to do so. Mr. Pickett requested permission to demonstrate a portion of the Accu-Vote systems in which changes have been made since it was tested in Booker creek Precinct on May 3rd. After the demonstration, Mr. Sloss spoke briefly on the capabilities of the Optech III-P system. After the presentations and discussion, Purchasing Director Pam Jones, was asked what options the Board has regarding the bids. She stated that they can submit a recommendation to the Board of County Commissioners to accept a bid for the tabulators and request that the voting stations be rebid. Discussion ensued. Mr. Montgomery moved to approve the Optech III-P Eagle optical Scan System and to recommend that the Board of County Commissioners consider awarding a bid for forty-five (45) optical scan vote tabulators and associated peripherals, excluding voting stations, but including all software necessary for the systems operations, to Business Records Corporation for a sum not to exceed $220,600. The motion was duly seconded by Ms. Moore and carried unanimously. Ms. Jones informed the Board that it is anticipated that the Board of County commissioners will consider awarding the bid at their August 23, 1994 meeting.