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1 <br /> ORANGE COUNTY <br /> BOARD OF COMMISSIONERS <br /> ACTION AGENDA ITEM ABSTRACT <br /> Meeting Date: March 1, 2016 <br /> Action Agenda <br /> Item No. 6-e <br /> SUBJECT: Sole Source Bid Award: Software Purchase for Emergency Medical Services <br /> DEPARTMENT: Emergency Services <br /> ATTACHMENT(S): INFORMATION CONTACT: <br /> 1) MARVLIS Sole Source Letter Kim Woodward, 919-245-6133 <br /> Jim Northup, 919-245-2280 <br /> PURPOSE: To consider awarding a sole source bid to Bradshaw Consulting Services in the <br /> amount of $113,100 for the purchase and installation of the "Mobile Area Routing and Vehicle <br /> Location Information System (MARVLIS)" to be located at Orange County Emergency Services <br /> building at 510 Meadowlands Drive in Hillsborough. <br /> BACKGROUND: On June 16, 2015 the Board of Orange County Commissioners appropriated <br /> funds to purchase and install innovative and fundamental software to allow the saving of time and <br /> money in resource deployment of emergency medical personnel Orange County. This software <br /> does have the potential to be utilized by all emergency responders in Orange County with the <br /> purchase of additional licenses. <br /> North Carolina General Statute (NCGS) 143-129(e)(g) allows for purchases of apparatus, <br /> supplies, materials, or equipment to be purchased using sole-source exception when: (1) <br /> performance or price competition for a product are not available; (2) a needed product is available <br /> from only one source of supply; or (3) standardization or compatibility is the overriding <br /> consideration. <br /> Staff has selected MARVLIS as the provider of this software (see Attachment 1, "BCS Sole <br /> Source Letter") as a sole source provider for this system through an exception to the North <br /> Carolina Statutory requirement for competitive bidding. <br /> Emergency Services and Information Technologies staff completed a thorough investigation of <br /> the marketplace and determined that MARVLIS software meets this sole source exception <br /> because it is the only system that: <br /> 1) Analyzes historic demand, post locations (identifies strategic locations for ambulances), <br /> and geographic coverage requirements to build an accurate and effective emergency <br /> medical services plan. This allows for better decision about where to locate ambulances to <br />