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d1L) <br /> County Sheriff s Office <br /> Records Retention and Disposition Schedule <br /> The records retention and disposition schedule and retention periods governing the records series listed herein are <br /> hereby approved. In accordance with the provisions of Chapters 121 and 132 of the General Statutes of North <br /> Carolina,it is agreed that the records do not and will not have further use or value for official business,research,or <br /> reference purposes after the respective retention periods specified herein and are authorized to be destroyed or <br /> otherwise disposed of by the agency or official having,custody of them without further reference to or approval of <br /> either party to this agreement. The local government agency agrees to comply with 07 NCAC 04M .0510 when <br /> deciding on a method of destruction. Confidential records will be destroyed in such a manner that the records <br /> cannot be practicably read or reconstructed. However,records subject to audit or those legally required for ongoing <br /> official proceedings must be retained until released from such audits or official proceedings, notwithstanding the <br /> Instructions of this schedule. Public records, including electronic records, not listed in this schedule are not I <br /> authorized to be destroyed. <br /> This local government agency and the Department of Natural and Cultural Resources agree that certain records <br /> series possess only brief administrative,fiscal,legal,research,and reference value. These records series have been <br /> designated by retention periods that allow these records to be destroyed when "reference value ends." The local <br /> government agency hereby agrees that it will establish and enforce internal policies setting minimum retention <br /> periods for the records that Natural and Cultural Resources has scheduled with the disposition instruction "destroy <br /> when reference value ends." If a local government agency does not establish internal policies and retention periods, <br /> the local government agency is not complying with the provisions of this retention schedule and is not authorized <br /> by the Department of Natural and Cultural Resources to destroy the records with the disposition instruction"destroy <br /> when reference value ends." <br /> The local government agency and the Department of Natural and Cultural Resources concur that the long-term <br /> and/or permanent preservation of electronic records requires additional commitment and active management by <br /> the agency. The agency agrees to comply with all policies, standards, and best practices published by the <br /> Department of Natural and Cultural Resources regarding the creation and management of electronic records. <br /> It is further agreed that these records may not be destroyed prior to the time periods stated;however,for sufficient <br /> reason they may be retained for longer periods. This schedule is to remain in effect from the date of approval until <br /> it is reviewed and updated. <br /> OVAL RECOMMENDED <br /> K_w <br /> County Sheriff Sarah E. Koonts, Director <br /> Division of Archives and Records <br /> APPROVED <br /> C-,AA�4 <br /> Chairman, Bd.County Commissioners Susan W. Kluttz,Secretary <br /> Department of Natural and Cultural Resources <br /> County: nt <br /> 11/15/2015 K.Herzinger <br />