Orange County NC Website
Browse       Search
DocuSign Envelope ID: DB0158A0-1139-48CD-8576-549C07AE1795 <br /> Scope of Work <br /> All-Inclusive Intake and Inventory <br /> •Starpoint personnel will pack and relocate containers of hardcopy records from the clinics <br /> in Hillsborough and Chapel Hill and transport them to Chapel Hill scanning facility. <br /> Starpoint can accommodate weekly pick-ups based on scheduled appointments or larger <br /> pick-ups based on alphabetic/chronologic segments of archived charts (recommended). <br /> There is no additional cost for labor, intake or transport of these records. For Orange <br /> County, the cost of empty containers needed for transport will also be waived, representing <br /> hundreds of dollars in savings for the County. <br /> •Starpoint's barcode and transmittal process will ensure that all containers are tracked both <br /> physically and by reported activity from the moment they are picked up from the clinics, <br /> throughout their lifecycle. <br /> •Starpoint will physically or digitally deliver any chart needed by the Health Department <br /> during normal business hours for the duration of the scanning process. <br /> •Starpoint will establish authorized access by Health Department users. <br /> Digital Conversion <br /> •Starpoint will purge and digitally convert any records that Orange County Health <br /> Department wishes to digitize at the all-inclusive rate of 4.2 cents per image. <br /> •Charts will be prepped for feeding into the scanners by removing any paper clips, staples <br /> and post-it notes, and copying and repairing damaged pages whenever required. <br /> •Starpoint will image all pages at full duplex mode with our Ultrasonic Multi-Feed Detection <br /> equipped Bowe Bell+ Howell scanners to ensure a 100% capture rate. <br /> •Images will be scanned at 200 dpi in TIFF Group IV format files for interoperability. <br /> Following scanning, a set of image and manipulation processes will be run to remove blank <br /> pages, correct skewed images, and remove black borders. <br /> •All images will be manually Quality Controlled to ensure total data capture and legibility. <br /> Documents will be cross compared between physical and digital, with any inadequacies <br /> immediately rectified through re-scanning. <br /> •Starpoint will index all images using MR numbers,patient names, dates of birth and static <br /> fields to designate chart sections and County. <br /> •Starpoint will process all files using Adobe OCR to enable full-text searchability at no <br /> added cost. <br /> •Images will be exported to a medium and format of Orange County Health Department's <br /> choosing. <br /> •Following digitization, Starpoint will store all boxes for a period of one year for quality <br /> assurance testing and backup at no charge. After that year, Starpoint will contact the Health <br /> Department to gain authorization for destruction and destroy said records and issue a <br /> Certificate of Confidential Destruction. <br /> 8 <br />