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DocuSign Envelope ID: DB0158A0-1139-48CD-8576-549C07AE1795 <br /> seconds of a transmission from Starpoint. <br /> Starpoint will image all records using Digitech Systems, Inc. (DSI)PaperFlow software. Images <br /> will be captured using Bowe Bell+Howell Spectrum&Plus Scanners at 200 dpi, utilizing the <br /> latest technology available, including ultrasonic multi-feed detection to eliminate missed pages <br /> and any possible user error. <br /> Following a rigorous quality control process, images will be indexed according to client <br /> requirements with the following indices: Patient Name,Date of Birth,MR number and chart <br /> section. The chart section index for this project will be a static field indicating that the files <br /> produced are archived charts. Starpoint will manually key the MR numbers from patient jackets <br /> and will populate the additional demographic information via a department-provided patient <br /> index with information tied to a unique identifier. This strategy will decrease reliance on manual <br /> indexing, which will increase efficiency and accuracy for export to Patagonia. Finally, images <br /> will be transmitted on an encrypted drive directly to Patagonia for loading into the Patagonia <br /> cloud for Orange County. Therefore, no technical support on the part of the County will be <br /> required to hand off data or to load the data to the electronic health record. Indexing information <br /> will match scanned files to existing demographic information in order to deposit files in the <br /> correct patient folders automatically. Any files which do not successfully match the <br /> demographics of an existing patient will appear in a folder for manual investigation/disposal by <br /> clinic staff. <br /> As an additional quality control measure, Starpoint will store a backup copy of all images in our <br /> vault for a full year after the project is completed at no cost. Starpoint will utilize a NAS Drive <br /> devoted exclusively to this project with internal redundancy in the hardware as back-up. <br /> Completed datagroups will be exported directly to the encrypted DataLocker for delivery to <br /> Patagonia. If the County would like to purchase its own DataLocker or similar encrypted device, <br /> it may provide one to Starpoint to be used for the duration of the project and returned to the <br /> County upon completion. If the County opts to use a Starpoint-provided device for data <br /> transport, Starpoint will utilize the DataLocker's built-in data scrubbing purge function to delete <br /> data once transferred. This function not only designates data for deletion(to be over-written <br /> during future usages), it actually overwrites all of the ones and zeroes that construct the data on <br /> command. <br /> Once the project is completed, Starpoint can continue to store the NAS Server for the County for <br /> up to one year as a back-up to Patagonia. Starpoint is also willing to turn over the NAS Server to <br /> the County at its request. <br /> For clients that do not require such a hardware hand-off, Starpoint's protocol for purging <br /> electronic data goes beyond simply erasing it, which can obviously leave some or all of the data <br /> residing on the devices, even after it appears to have been "erased". Even if you bypass or empty <br /> the recycle bin, the data is not physically deleted: The space on the disk where the data is stored <br /> is marked as available for reuse, but the old data will remain there until the space is reclaimed to <br /> store new information. <br /> 4 <br />