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DocuSign Envelope ID: DB0158A0-1139-48CD-8576-549C07AE1795 <br /> RROINT <br /> �� µµ .... <br /> Jan. 19, 2016 <br /> Proposal For: <br /> Orange County Health Department <br /> Attn: Pam McCall and Beth Ann Arbogast <br /> 300 West Tryon St. <br /> Hillsborough,NC 27278 <br /> Dear Pam and Beth Ann: <br /> Starpoint Global Services ("Starpoint")hereby submits this revised proposal for the digitization <br /> of paper-based medical records belonging to Orange County Health Department("OCHD", "the <br /> Health Department"). Thank you for giving Starpoint the opportunity to provide you with this <br /> information. <br /> Executive Summary <br /> The Orange County Health Department operates two clinics in Orange County, one in Chapel <br /> Hill and one in Hillsborough. Medical records for both sites remain a combination of paper- <br /> based charts and digital information maintained with the Patagonia electronic health record. <br /> Starpoint proposes to enable the EHR by systematically digitizing the Health Department's <br /> hardcopy records for embedding into the Patagonia interface. These legacy records will be <br /> hosted by Patagonia's secure cloud platform. Using this strategy, all patients seen by the clinic <br /> after the go live date for the electronic record will have a comprehensive file stored directly in <br /> the EHR, along with every other patient seen by the clinic since 2010. All retention requirements <br /> for the hardcopy records will be satisfied, and accessibility to medical histories will be <br /> instantaneous. <br /> To accomplish this goal, Starpoint will pack all remaining hardcopy files for relocation to <br /> Starpoint's Chapel Hill facility. Starpoint will progress through these files alphabetically, and <br /> data will be loaded in batches directly into Patagonia. The Department will provide lists of <br /> specific patients needed on a priority basis in coordination with upcoming appointment <br /> schedules. As Starpoint continues to progress through the alphabet, fewer and fewer of these <br /> individual requests will be necessary, and the entire effort should be completed within 3 or 4 <br /> weeks from the start of the scanning project. <br /> The Department will keep records of patients with no activity since before 2010, but may opt to <br /> pack containers with files from this population as needed for Starpoint to pick up and scan. Files <br /> scanned individually or in small batches by Starpoint should appear in Patagonia within a few <br /> 3 <br />