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2 <br /> d. Print a report form and photographic proofs (properly labeled) for each <br /> record in the database and add them to existing HPO files. Print a new, <br /> updated file label with 911 address and property name change as <br /> appropriate. <br /> 3. For each property not previously surveyed, the preparation of a completed survey file <br /> that meets guidelines in NC Survey Manual, as appropriate, and additional <br /> guidelines and policies for use of the Access survey database and digital <br /> photography. The files will include: <br /> a. a survey file folder correctly labeled; <br /> b. a completed record in the Access survey database and a printed report form <br /> for each property covered by the file.A completed record includes the written <br /> summary, which is a description of each property summarizing its history, <br /> setting, architectural form and character, integrity, associated features, and <br /> significance. <br /> C. all prints of digital record photographs of each property, properly labeled, <br /> including overall views, detail views, interior views, and photographs of <br /> outbuildings and their details where applicable. These photographs are to be <br /> submitted in the form of enlarged contacts of not more than nine images per <br /> 8-1/2 x 11 sheet in the HPO's standard format; <br /> d. for most properties, a hand-drawn or other applicable site plan, showing <br /> outbuildings and related features, and a floor plan (where examination of the <br /> interior is possible and the plan is of significance to the understanding of the <br /> building); <br /> e. any documentary information and notes collected on the construction and <br /> occupation of each property, including all necessary on-site and telephone <br /> interviews with property owners, former owners, and other persons who can <br /> provide information on the construction, occupation, and development of the <br /> property. This information is to be inserted in the respective survey file with <br /> its sources (e g., date of a conversation/interview) cited. <br /> 4. The submittal of the survey database and digital photographs on CDs or DVDs to <br /> both the HPO and the Grantee. The survey files and photographs will be reviewed by <br /> HPO staff and revised by the Consultant and the revisions approved before final <br /> payment is made. Time should be allowed for revision. <br /> 5. The submittal of report forms generated from the survey database, properly labeled <br /> printed proofs of digital photographs, and other hard-copy items such as site plans <br /> and notes, all in properly labeled file folders, to the HPO. <br /> 6. Using PowerPoint or other digital presentation software as appropriate, <br /> presentations by the Consultant and Grantee at one to three public meetings to <br /> inform the community of the project and obtain information and support. Additional <br /> local presentations about the survey will be negotiated separately. <br /> 7. Study List presentations (written and oral) by the consultant using PowerPoint, <br /> with the assistance of the Grantee and HPO staff, to the staff review committee <br />