2016-146 DEAPR - MdM Historical Consultants, Inc. - completion of final phase of county-wide historic resources inventory

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ATTACHMENT D Services to be Provided and Standards to be Followed for Architectural Survey Update I. SERVICES AND GOODS TO BE PROVIDED BY THE CONSULTANT AND STANDARDS AND PROCEDURES TO BE FOLLOWED: The Survey Update: The Consultant will update the existing survey of the specified area with the guidance and support of the Grantee Contract Administrator and the staff of the State Historic Preservation Office (HPO) and will follow will follow guidelines in The North Carolina State Historic Preservation Office Survey Manual: Instructions for Recording Historic Resources, 2008 edition (hereinafter cited as NC Survey Manua/), supplementary guidelines provided by the HPO, and the calendar and details of the project schedule developed by the Consultant in consultation with the HPO. These state standards are in compliance with the Secretary of the Interior's"Standards for Identification."Any publications produced from the inventory should be reviewed and approved by the HPO before publication. This review would include design and content. The survey update will entail updating existing HPO survey files as well as creation of new files for properties within the project area that have not previously been surveyed and now merit recordation.All survey work will entail digital photography and data entry into the HPO's Access survey database according to HPO guidelines, including those in "Manual for Data Entry: Historic Properties and Districts Survey Forms" (10/2009) and the HPO's digital photography policy guidelines (8/2015). Data will be collected in a format compatible with the GIS mapping systems of both the Grantee and the HPO. For the purposes of payment and the satisfaction of the terms of this contract it is understood that the survey update consists of the following items: 1. Intensive field work in the designated area including a review of all structures on all roads and streets. 2. For each previously surveyed property, updating of existing HPO data by doing the following: a. Using data in existing survey files and additional data as necessary, prepare a record for each property in the HPO's Access survey database, including each of those covered by the paper multiple structures data sheets. Each record must have a survey site number and data such as a PIN for linkage to local and state GIS. If the property is in a National Register district,the entry in the written summary field may be a copy of the entry in the nomination inventory list. b. For each record, update the written summary field to reflect current status of the property, noting substantive changes since the initial survey. Be sure to check the appropriate items in the survey update data box. C. Take one or two digital photographs of each property and properly label the photo files.