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DocuSign Envelope ID: 1CCA18DC-6CC1-428C-A15D-5173EE24B471 <br /> have been designated a home office should calculate miles from their home. <br /> B. Rental Car <br /> Employees are authorized to rent cars only in conjunction with air travel when cost, convenience,and the <br /> specific situation reasonably require their use. When renting a car for Tyler business,employees should <br /> select a "mid-size"or"intermediate"car. "Full" size cars may be rented when three or more employees <br /> are traveling together. Tyler carries leased vehicle coverage for business car rentals; additional insurance <br /> on the rental agreement should be declined. <br /> C. Public Transportation <br /> Taxi or airport limousine services may be considered when traveling in and around cities or to and from <br /> airports when less expensive means of transportation are unavailable or impractical. The actual fare plus <br /> a reasonable tip(15-18%) are reimbursable. In the case of a free hotel shuttle to the airport,tips are <br /> included in the per diem rates and will not be reimbursed separately. <br /> D. Parking&Tolls <br /> When parking at the airport,employees must use longer term parking areas that are measured in days as <br /> opposed to hours. Park and fly options located near some airports may also be used. For extended trips <br /> that would result in excessive parking charges, public transportation to/from the airport should be <br /> considered. Tolls will be reimbursed when receipts are presented. <br /> 3. Lodging <br /> Tyler's TMC will select hotel chains that are well established, reasonable in price,and conveniently located <br /> in relation to the traveler's work assignment. Typical hotel chains include Courtyard, Fairfield Inn, <br /> Hampton Inn,and Holiday Inn Express. If the employee has a discount rate with a local hotel,the hotel <br /> reservation should note that discount and the employee should confirm the lower rate with the hotel <br /> upon arrival. Employee memberships in travel clubs such as AAA should be noted in their travel profiles <br /> so that the employee can take advantage of any lower club rates. <br /> "No shows" or cancellation fees are not reimbursable if the employee does not comply with the hotel's <br /> cancellation policy. <br /> Tips for maids and other hotel staff are included in the per diem rate and are not reimbursed separately. <br /> 4. Meals and Incidental Expenses <br /> Employee meals and incidental expenses while on travel status are in accordance with the federal per <br /> diem rates published by the General Services Administration. Incidental expenses include tips to maids, <br /> hotel staff,and shuttle drivers and other minor travel expenses. Per diem rates are available at <br /> www.gsa.gov/perdiem. <br /> 16° °, tyler <br /> 21 <br />