Agenda - 02-16-2016 - 6-a - Minutes

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6 1 • Summary Description Mailing with 2016 listing forms 2 ➢ Partnering with the community to gather the most accurate data possible 3 ➢ 636 electronic forms returned, 2,100 hard copies 4 • Sales Bank/Appeals Process on website 5 ➢ Win-win appeals process 6 ➢ Sample adjustment grid 7 8 Commissioner Rich referred to the first slide in the PowerPoint presentation, and asked 9 if examples of attached improvements of real properties could be given. 10 Dwane Brinson said it is the house and its components and gave the example of a 11 detached garage. 12 Commissioner Rich referred to the yellow forms that were sent to residents, and asked if 13 the Tax office is relying on the community to come forward and provide information. 14 Dwane Brinson said asking residents for this information is new for this revaluation. He 15 said he is unaware of any other county doing this process. 16 Commissioner Rich said the information provided by citizens may correct previously held 17 information by the tax office. She asked if there is a plan in place to insure that citizens will not 18 get penalized for bringing forward new discoveries. 19 Dwane Brinson said when there is information that changes the property value, the tax 20 office is sending a change of value notice to the property owner. He said there are four people 21 in the tax office receiving these forms. He said all forms are reviewed individually and 22 responses are given when requested. 23 Commissioner Rich asked if residents are aware that the information they provide may 24 affect their 2017 tax bill. 25 Dwane Brinson said yes. 26 Commissioner Rich said she is concerned that residents understand that new 27 discoveries will affect the tax bill moving forward, but that they will not be penalized in arrears 28 for discoveries. 29 Dwane Brinson said the more information the tax office has, the better and more 30 accurate the revaluation will be. 31 Commissioner Rich said there must be trust built with the community. 32 Commissioner Price asked if the revaluation will impact properties that have undergone 33 absolutely no changes. 34 Dwane Brinson said property values are determined based on sales, and the valuation 35 of a house that has not sold in 25 years would be based on sales of similar properties. He said 36 notices of value will be sent out between December 2016 and January 2017 along with 37 information about the appeals process. 38 Commissioner Price asked if most property values are anticipated to rise. 39 Dwane Brinson said the sales that will be used for the revaluation have yet to occur and 40 will do so in 2016. He said there will be some properties that will drop in value. 41 Commissioner Dorosin asked if the presentation could be broken down into layman's 42 terms. 43 Commission Dorosin reviewed his understanding of the presentation: the tax office will 44 create a schedule of values based on all the sales in Orange County in 2016; categorize the 45 sales based on types of houses; tax staff will go to every neighborhood and assess the 46 properties without entering the homes. 47 Dwane Brinson said the tax office currently has construction grades on every house in 48 Orange County. He said the schedule of values will go a bit deeper than as described by 49 Commissioner Dorosin, but his general overview of the process is accurate.