Agenda - 02-16-2016 - 6-a - Minutes

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3 1 Travis Myren said that the goals are wide ranging and broad, and it would be helpful to 2 the staff for the Board to identify prioritized policy initiatives through today's process. 3 Bonnie Hammersley added that she shares responsibility with the Board to provide that 4 sort of clear direction to the staff, and that this retreat process should help. 5 6 3. Brainstorm Board Priorities through June 30, 2016 7 • Prior to the retreat, at the request of the planning committee, Board members reviewed the 8 then-current set of Board goals and priorities (six goals with accompanying priorities 9 adopted September 2009 plus a set of five Social Justice goals adopted in September 10 2010,) and agreed to use those two sets of goals as the initial framework at the retreat for 11 generating new priorities. 12 • The Board worked in pairs and triads to flesh out ideas. The ideas were documented on 13 post-it notes and stuck to walls for the next step in process. 14 15 4. Clarify the Ideas 16 • The Board members approached wall(s) upon which post-its were affixed, read the ideas, 17 generated additional ideas on post-its if stimulated to do so, ask and answer questions, 18 cluster similar ideas together and/or under existing-goal headings. 19 20 • The Board then reconvened in full group for discussion: 21 o Make sure all Board members understand all the ideas in the same way. 22 o Any questions about any of the ideas? 23 o Anyone want to elaborate on any ideas? 24 o Any revisions needed to conform ideas to a one-year implementation timeframe? 25 26 • Discussion shifted to the analytical: identify relationships across the ideas and between 27 ideas and the current goals: Any contradictions? Any clear time-sequences? Any 28 redundancies? Any nesting/subsuming of ideas into others needed? Do all the ideas fit 29 under at least one of the current goals or might new goal statements be needed? Are there 30 ideas that do not need further prioritizing by the Board because Board already is committed 31 to it (e.g., it's in progress)? 32 33 5. Choose from Among the Ideas 34 • Each Commissioner lobbied for his/her top ideas (no numerical limit): "Why I think these 35 should be our priorities." 36 • A non-binding poll of group preferences was conducted (each person can choose up to n/3 37 priorities, where n = the number of ideas on the menu; no "passion-piling:" vote once per 38 idea). Poll for priorities, within one goal at a time. 39 40 Discussion points 41 Commissioner Rich suggested putting information on goals/priorities on web. 42 Commissioner Jacobs said there must be talk about land use with other governments. 43 Chair McKee said his concern that the Board is relying too heavily on Morinaga. He said 44 the Board should focus on a lot of issues. 45 Commissioner Burroughs said it is critical to support the values of Orange County and 46 that would be through economic development. 47 Commissioner Jacobs said agriculture could be added into the economic development 48 conversation. He said no one has mentioned affordability and how to pay for the social agenda, 49 which will require fiscal discipline.