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1 <br /> 1 Attachment 3 <br /> 2 <br /> 3 DRAFT MINUTES <br /> 4 ORANGE COUNTY BOARD OF COMMISSIONERS <br /> 5 ANNUAL PLANNING RETREAT <br /> 6 TOP OF THE HILL GREAT ROOM <br /> 7 January 29. 2016 <br /> 8 9:00 a.m. <br /> 9 <br /> 10 The Orange County Board of Commissioners met for their annual Board retreat on Friday, <br /> 11 January 29, 2016 at 9:00 a.m. at Top of the Hill Great Room in Chapel Hill, N.C. <br /> 12 <br /> 13 COUNTY COMMISSIONERS PRESENT: Chair McKee and Commissioners Mia Burroughs, <br /> 14 Mark Dorosin, Barry Jacobs, Bernadette Pelissier, Renee Price and Penny Rich <br /> 15 COUNTY COMMISSIONERS ABSENT: <br /> 16 COUNTY ATTORNEY PRESENT: John Roberts <br /> 17 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager <br /> 18 Travis Myren and Clerk to the Board Donna S. Baker. <br /> 19 FACILITATOR: Andy Sachs, Dispute Settlement Center <br /> 20 <br /> 21 Department Heads: Gayle Wilson, Dwane Brinson, Janet Sparks, Janice Tyler, Tracy Reams, <br /> 22 Dave Stancil, Steve Brantley, Craig Benedict, Jeff Thompson, Greg Wilder, Jim Northup, Audrey <br /> 23 Spencer-Horsley, Brenda Bartholomew, Nancy Coston, Gary Donaldson <br /> 24 <br /> 25 1. Welcome and Agenda Review <br /> 26 A subcommittee of the Board composed of Commissioner Burroughs, Commissioner <br /> 27 Pelissier, and Commissioner Rich developed the program for the retreat, supported by the <br /> 28 County Manager Bonnie Hammersley, Deputy County Manager Travis Myren, County Clerk <br /> 29 Donna Baker, and facilitator Andy M. Sachs. <br /> 30 Andrew Sachs reviewed the agenda and desired outcome, which is for the Board of <br /> 31 County Commissioners to have goals and priorities to inform budget decisions for July 2016- <br /> 32 June 30, 2017. <br /> 33 <br /> 34 Desired Outcomes: <br /> 35 Goals and priorities to inform budget decisions for July 1, 2016—June 30, 2017 <br /> 36 <br /> 37 Retreat Discussion and Decision Making Guidelines <br /> 38 Andy Sachs reviewed the guidelines for the day's retreat. <br /> 39 • Begin and end on time <br /> 40 • Listen attentively to each other <br /> 41 • One speaker at a time <br /> 42 • Stick to the tasks and topics that are on the agenda <br /> 43 • Share the floor with each other <br /> 44 • It is OK to disagree with each other...please do so respectfully <br /> 45 • Decide together <br /> 46 <br /> 47 2. Administration's Strategic Initiatives <br /> 48 The first substantive discussion at the retreat addressed the County administration's <br /> 49 strategic initiatives. Prior to the retreat, Board members reviewed internal and external needs, <br /> 50 which had been identified by department directors through a process facilitated by the County <br />