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<br /> On June 18, 2014 the Board appropriated $2,822,226 in funds within the FY2014-15 Capital
<br /> Investment Plan, supplementing $250,000 in funds previously appropriated for the project in FY
<br /> 2012-13. Staff and designer, MBAJ Architects of Raleigh, NC, worked through the summer and
<br /> fall of 2014 preparing the construction documents.
<br /> Competitive bids from ten firms were opened on February 19, 2015. After a period of review of
<br /> the bid documents by County staff and the project designer, Raccanelli Construction South, Inc.
<br /> of Apex, NC was determined to be the lowest responsive, responsible bidder for this project
<br /> (see Attachment 2, "Certified Bid Tabulation").
<br /> Should the Board of County Commissioners award the bid, the projected construction period is
<br /> 8 months. Depending upon construction progress, management of unforeseen conditions and
<br /> the facility commissioning process, the center will may be completed in the winter of 2015.
<br /> Opening of the facility is contemplated to be in early spring of 2016. Terms of the PFAP lease
<br /> will be presented to the Board for approval in the spring of 2015.
<br /> The proposed bid award contemplates awarding the base bid and all four alternates listed on
<br /> Attachment 2, "Certified Bid Tabulation". Attachment 3, "Construction Agreement", is the
<br /> document prepared by the County Attorney that will govern the project if and when the Board
<br /> authorizes the Chair to sign the Agreement.
<br /> FINANCIAL IMPACT: The BOCC has approved $3,072,226 for this capital project as part of
<br /> the FY2012-13 and FY2014-15 Capital Investment Plans. The lowest responsive and
<br /> responsible bid is higher than the preliminary estimate and absorbed the pre-bid contingency
<br /> funds allocated within the approved capital project amount.
<br /> Approval of Budget Amendment #6-B will provide adequate contingency funds for the project,
<br /> re-purposing $104,000 in funds not used in re-roofing the Northside Human Services Center
<br /> prior to its deconstruction and the construction of Northside Elementary School within the
<br /> Roofing Project fund 30002. Should these contingency funds not be needed, the funds will be
<br /> repurposed back to the Roofing Projects Fund 30002.
<br /> Cedar Grove Community Center— Project#10016
<br /> Revenues for this project:
<br /> FY 2014-15 3/17/15 FY 2014-15
<br /> Current Amendment Revised
<br /> Budget Budget
<br /> Available Project Balance $ 250,000 $ 250,000
<br /> Debt Financing $2,822,226 $2,822,226
<br /> From Roofing Capital Project $ 104,000 $ 104,000
<br /> Total Project Revenues $ 3,072,226 $ 104,000 $3,176,226
<br /> Appropriated for this project:
<br /> FY 2014-15 3/17/15 FY 2014-15
<br /> Current Amendment Revised
<br /> Budget
<br /> Budget
<br /> Professional Services $ 207,300 $ 207,300
<br /> Construction/Repairs/Renov. $ 3,072,226 $ (760,326) $2,311,900
<br /> Construction-Roofing $ 445,600 $ 445,600
<br /> Construction-Abatement $ 51,600 $ 51,600
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