Agenda - 02-09-2016 - 2 - County Commissioners - Boards and Commissions – Annual Work Plans-Reports

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NAME OF BOARD/COMMISSION: Orange County Arts Commission (OCAC) 41 Report Period: 2015 ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS ANNUAL REPORT/WORK PLAN FOR THE COUNTY COMMISSIONERS The Board of Commissioners appreciates the dedication of all the volunteers on their boards and is commissions and welcomes input from various advisory boards and commissions throughout the year. Please complete the following information, limited to the front and back of this form. Other background materials may be provided as a supplement to, but not as a substitute for, this form. Board/Commission Name: Orange County Arts Commission (OCAC) Person to address the BOCC at Retreat - if applicable - and contact information: Tim Hoke, Chair, W=919/383-7426, H=919/489-3547, tim @hnva.us Primary County Staff Contact: Martha Shannon, 919/968-2011, mshannon @orangecountync.gov How many times per month does this board/commission meet, including any special meetings and sub-committee meetings? 2nd Monday each month (except for July) at 6:30 pm at various sites Brief Statement of Board/Commission's Assigned Charge and Responsibilities: Our mission is "to promote and strengthen the artistic and cultural development of Orange County, North 4' Carolina." Since 1985 the OCAC has served as the official countywide arts agency providing funding and support for high quality arts programs. OCAC is the Designated County Partner for NC Arts Council's state Grassroots Program funds in Orange County. We also award county arts grants, sponsor programs, promote the arts and serve as an arts information clearinghouse. What are your Board/Commission's most important accomplishments? In calendar year 2015, we celebrated our 30th anniversary. In calendar year 2015, 11 grants to schools, 28 grants to nonprofit organizations, and 5 grants to local artists were awarded. Artwork was commissioned and purchased (30th Anniversary Poster Design, NC Emergency Operations Center) from 2 additional local artists. We continue to promote, remind and train artists/ arts organizations on our online arts x loreCha elHillARTS.com calendar (www.E p p ), embedded in our new WordPress website. List of Specific Tasks, Events, or Functions Performed or Sponsored Annually. • Administer two grant programs (spring and fall) that fund artists, schools, arts agencies and nonprofit organizations sponsoring art projects • Lead two grant-writing workshops for artists & organizations prior to OCAC grant deadlines • Apply annually to NC Arts Council for Designated County Partner renewal • Sponsor Quarterly Artists' Salons, featuring speakers on professional development for artists. 2015 Salon topics: Artist &Venue Matchmaking II (2/20), Market Your Events &Artists Galleries on ExploreChapelHillARTS.com (5/15); Tax Issues for Artists: Shoebox Accounting (8/21); Navigating Social Media (11/20). • Write and distribute press releases to area media and online via OCAC website, monthly e- newsletters via MailChimp, grant guidelines/applications and other occasional publications • Serve as clearinghouse of arts information on/for Orange County by responding to artists, non- profit organizations, schools, and the general public via phone, email, mail, online, etc. • Update and maintain new WordPress website with information on our programs and services, including searchable artist directory, organizational listing, and online arts calendar • Coordinate 411" U.S. Congressional District High School Arts Competition for Orange County; participate in the district-level competition • Co-sponsor Emerging Artist Program with arts councils (Durham, Chatham, Person, & Granville) ▪ rn-cnnnsnr PiPrlmnnt I aureate Proaram with arts councils in Durham and Wake counties