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Excerpt of Draft Minutes Attachment 4 19 <br /> 1 MINUTES <br /> 2 PLANNING BOARD <br /> 3 JANUARY 6,2016 <br /> 4 REGULAR MEETING <br /> 5 <br /> 6 MEMBERS PRESENT: Lydia Wegman (Vice Chair),At-Large Chapel Hill Township; James Lea, Cedar Grove Township <br /> 7 Representative; Paul Guthrie, At-Large Chapel Hill Township; Andrea Rohrbacher, At-Large Chapel Hill Township; <br /> 8 Maxecine Mitchell, At-Large Bingham Township; Patricia Roberts, Cheeks Township Representative; Laura <br /> 9 Nicholson, Eno Township Representative; Herman Staats, At-Large; Lisa Stuckey, Chapel Hill Township <br /> 10 Representative; Tony Blake, Bingham Township Representative <br /> 11 <br /> 12 MEMBERS ABSENT: Buddy Hartley, Little River Township Representative <br /> 13 <br /> 14 STAFF PRESENT: Craig Benedict, Planning Director; Michael Harvey, Current Planning Supervisor, Perdita Holtz, <br /> 15 Special Projects Coordinator, Meredith Pucci,Administrative Assistant II;Ashley Moncado, Special Projects Planner <br /> 16 <br /> 17 AGENDA ITEM 1: CALL TO ORDER <br /> 18 <br /> 19 Lydia Wegman: Opened the meeting by making sure everybody was there that was coming. <br /> 20 <br /> 22 <br /> 23 AGENDA ITEM 8: UNIFIED DEVELOPMENT ORDINANCE(UDO)TEXT AMENDMENT-To make a recommendation <br /> 24 to the BOCC on government-initiated amendments to the text of the UDO regarding <br /> 25 mailed notifications.This item is scheduled for the February 18, 2016 quarterly public <br /> 26 hearing. <br /> 27 Presenter: Perdita Holtz, Planning Systems Coordinator <br /> 28 <br /> 29 Perdita Holtz reviewed abstract. <br /> 30 <br /> 31 Paul Guthrie: How do you plan to confirm that the applicants have filed by first class mail? I know in certified mail you <br /> 32 would have a postal receipt, how are you planning to be able to confirm that if there's a challenge to lack of notice? <br /> 33 <br /> 34 Perdita Holtz:The planning department is actually involved in the mailed notifications and we do a certificate of <br /> 35 mailing that you've seen in amendment packets. Whichever staff person is in charge of the mailing signs it to certify <br /> 36 it was done as stated. <br /> 37 <br /> 38 Paul Guthrie:We don't need to do any language in here to make sure that happens? <br /> 39 <br /> 40 Perdita Holtz: Correct.... In the case of governmental uses,which those are most likely going to be your fire <br /> 41 departments,we are asking that whoever is heading up that effort for the fire department would give us a statement <br /> 42 that certifies that they mailed it when they said they mailed it. <br /> 43 <br /> 44 Paul Guthrie: But you're going to monitor private individuals who are asking for an action that are required to mail? <br /> 45 <br /> 46 Perdita Holtz:Yes,we actually do the mailing.The planning department does the mailing; they just pay for them. <br /> 47 <br /> 48 Tony Blake: But you guys make a copy of everything that's sent out anyways, right? <br /> 49 <br /> 50 Perdita Holtz:Well,we have the mailing list of property owners and the actual letter that goes into the file. <br /> 51 <br /> 52 Lydia Wegman: Other comments? <br /> 53 <br /> 1 <br />