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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: October 9, 2007 <br />Action Agenda <br />Item No. _ (,~~ <br />SUBJECT: Bid Award: Solid Waste Operations Center Construction <br />DEPARTMENT: Purchasing PUBLIC HEARING: (Y/N) No <br />ATTACHMENT(S): INFORMATION CONTACT: <br />Name, Phone Number <br />Bid Tabulation Pam Jones 919 245-2652 <br />Architect's Letter of Recommended Gayle Wilson 919 968-2885 <br />Award <br />PURPOSE: To consider awarding a bid to LeChase Construction Services, LLC, Durham, <br />North Carolina in an amount not to exceed $2,168,090 for the construction of the Solid Waste <br />Operations Center on Eubanks Road, Chapel Hill. <br />BACKGROUND: The Solid Waste Operations Center, which will be located adjacent to the <br />landfill on Eubanks road, has been under design for the last 2 years. The approximately 9,000 <br />square foot building will include offices for all solid waste staff and amulti-purpose room with <br />capacity of approximately 75 people. The Board approved the final design of the building in <br />April 2006. <br />Bids for the project were received on September 13. Of the four bidders responding, LeChase <br />Construction Services LLC is the apparent low bidder. Five alternates that used reclaimed wood <br />from various county projects were included in the bid specifications. The building will be <br />constructed using the reclaimed wood as outlined in the alternates, except for that contained in <br />Alternate #4. Alternate #4 called for use of reclaimed wood as structural members in the <br />engineering wood room trusses. However, based on conversations with a manufacturer, it does <br />not appear that the commercial truss makers will agree to engineer, manufacture and accept <br />liability for roof trusses made of reclaimed wood. In collaboration among the architect, <br />contractor and County staff, recommendation is made to accept the base bid and the other four <br />alternates, all of which will utilize reclaimed wood in one form or another. <br />The project is expected to be completed within 270 days of the Notice to Proceed. Assuming <br />the contractor is able to submit bonds, insurance and other contract information in an expedient <br />manner, the project should be completed in late-Summer 2008. As a reminder, the Board has <br />previously approved cone-year lease for office space for the Solid Waste administrative staff <br />from November 1, 2007 through October 31, 2008 in order to fulfill the University's requirement <br />