2015-615 DEAPR - Hillsborough Youth Athletic Association Lease Agreement

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HYAA shall utilize the Cedar Grove Park, Efland-Cheeks Community Park, and Fairview Park ball fields for the limited purpose of operating a youth baseball and softball program in Orange County. Any other use of the Cedar Grove Park, Efland-Cheeks Community Park, and Fairview Park ball fields must comply with all applicable federal, state and local laws and must be approved in writing by the County at least sixty(30) days prior to the intended use. Any such other use shall constitute an expansion subject to the terms set out in this Section Two. The County agrees to allow placement of two storage sheds owned by HYAA at the Cedar Grove Park, at a location designated by the County. The sheds and the contents of the shed will be the property of HYAA and removed at the time this agreement is no longer valid. The County agrees to allow HYAA to erect two non-permanent batting cages. The batting cages design and location at Cedar Grove Park must receive prior approval from Orange County. The County reserves the rights to have HYAA remove the batting cages where it is deemed necessary for County purposes. HYAA further acknowledges that any constructed batting cages will be open for general public usage during non-scheduled HYAA activities. Orange County agrees to allow HYAA to sell concessions or cause concessions to be sold, at HYAA scheduled events held at the Cedar Grove or Efland-Cheeks Community Park locations, at its discretion, HYAA will be required to obtain a vending permit from Orange County for each day/date/location where concession will be sold with vending fees from such concessions to help offset costs of field maintenance, increased materials, increased equipment use,breakage, and other costs that the County will or may incur as part of this Agreement unless other uses for said vending fees are developed. SECTION THREE ANNUAL PAYMENTS HYAA shall pay County for this license at the rate of$2,700 annually for the use of the three Cedar Grove Park ball fields, Fairview Park ball field, and the use of Efland Field I and 2, as outlined herein and through the term of this agreement. The $2,700 fee is payable in advance. The County shall submit to HYAA an invoice for the annual fee shall be levied 90 days prior to the first scheduled spring use of any ball field. HYAA shall make full payment by March I of the executed agreement. Should full payment not be received prior to the first scheduled spring use of any ball field the County may restrict access to all ball fields until such payment is made. SECTION FOUR TERM & TERMINATION This Agreement shall be valid for an initial period of three (3) years, beginning March 1, 2016. This term is renewable by County and HYAA upon mutual assent for an additional three (3) year term, up to two terms in advance prior to its natural expiration. County agrees to begin the process of renegotiation or renewal of the term in the summer of 2018, such that HYAA may know the intention of renewal by October 2018 for scheduling and planning purposes. HYAA shall provide the County with ninety days (90)prior written notice of its intention to renew the agreement.