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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: October 9, 2007 <br />Action Agenda <br />Item No. ~ - tYl <br />SUBJECT: West Ten Soccer Center Change Order Requests <br />DEPARTMENT: Purchasing PUBLIC HEARING: (Y/N) No <br />Recreation and Parks <br />ATTACHMENT(S): <br />Proposal <br />INFORMATION CONTACT: <br />Pam Jones, 245-2650 <br />Lori Taft, 245-2660 <br />PURPOSE: To consider approving a change order that includes installation of a water storage <br />tank; use of a temporary generator; winter cover crop seeding; and spring field prep for the West <br />Ten Soccer Center. In addition, the change order includes a credit due to the Hunter Industries <br />irrigation products provided by the County and not the contractor as a result of the US Soccer <br />Foundation grant award. <br />BACKGROUND: In June of 2007, the Board awarded a contract in the amount of $530,463 to <br />Carolina Green Corporation, for field development and irrigation at the soccer complex. The <br />Board is being asked to approve a $118,552 change order that will cover the following items: <br />• $105, 582 is added to the contract to provide and install a 25,000 gallon fiberglass <br />underground storage tank (UST) that will be used to provide irrigation for the fields. The <br />UST was not part of the original bid since the capacity of the wells that would be used to <br />provide water for irrigation was unclear as was the location of the wells -both of these <br />factors are key in the determination of the price and sizing of the UST. Following <br />installation of the UST and associated piping (8-10 week lead time for delivery of tank), <br />the County will be able to reduce the expense of water used for irrigation, since the City of <br />Mebane water connection would only be used for irrigation if the wells became non- <br />functional <br />• $13,430 is added to the contract to seed two fields with winter rye, remove it in the spring <br />and prepare the fields for sprigging with Bermuda grass. Per previous discussion with the <br />Board, two fields were not ready for Bermuda sprigs by the deadline far their application. <br />Rather than install sod at substantial additional cost ($97,000+/-), a cover crop will be <br />planted for erosion control over the winter and then removed in the spring when it is <br />appropriate to plant the Bermuda sprigs. <br />• $620 is added to the contract to cover the cost of a generator, used for less than one <br />week, to operate the irrigation controller during the critical period between sprigging and <br />