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1 <br /> ORANGE COUNTY <br /> BOARD OF COMMISSIONERS <br /> ACTION AGENDA ITEM ABSTRACT <br /> Meeting Date: December 15, 2015 <br /> Action Agenda <br /> Item No. 6-d <br /> SUBJECT: Public Records Retention and Disposition Schedules <br /> DEPARTMENT: Asset Management Services PUBLIC HEARING: (YIN) No <br /> ATTACHMENT(S): UNDER SEPARATE INFORMATION CONTACT: <br /> COVER Alan Dorman, 919-245-2627 <br /> Records Retention and Disposition John Roberts, 919-245-2318 <br /> Schedules (Approximately 450 Pages) Donna Lloyd, 919-245-2127 <br /> ONLY AVAILBLE ELECTRONICALLY <br /> AT. <br /> ht!p.11www.orangecountync.govlde <br /> artmentslasset managemen servic <br /> s LamsLRecor s Retention an <br /> isposi on Schedules Dec <br /> Includes the following schedules at the <br /> link: <br /> 1) County Management <br /> 2) Public Libraries <br /> 3) Tax Administration <br /> 4) Public Transportation Systems and <br /> Authorities <br /> 5) Veterans Services <br /> PURPOSE: To: <br /> 1) approve the records retention and disposition schedules involving County <br /> Management, Public Libraries, Tax Administration, Public Transportation <br /> Systems and Authorities, and Veterans Services; and <br /> 2) upon County Attorney review, authorize the Chair to execute the necessary <br /> documents on behalf of the Board. <br /> BACKGROUND: On June 17, 2014 the Space Study Work Group ("SSWG") was charged by <br /> the Board to recommend a County-wide storage and records retention policy. As part of that <br /> process, a Records Management Subgroup was formed within the SSWG consisting of <br /> representatives from several departments to review and ultimately formulate a comprehensive <br /> policy for the County. <br /> The North Carolina Department of Natural and Cultural Resources ("NCDNCR") is directed by <br /> legislation to provide and administer records management services to state and local <br />