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2 <br /> ^iiio oimiomiWUmouuWM��pVU�WNm�I'VIM�p�Nm� <br /> IIIV�MIII� iouoi� �umuiuw y ioioioioioiou Im uuuuuuouomu �1uuumm0101 III uumr �l� <br /> roiollU i000imoi �I�IIII oMOi oirioioimm � IIIIIIIIIIII�IIII <br /> ��I��y �IIIIIIIII ����� innmouom W �� miuiuiwuWUVII� <br /> . R]� . . .,. <br /> COUNTY MANAGER'S OFFICE <br /> 200 South Cameron Street Phone(919)245-2300 <br /> Post Office Box 8181 Fax(919)644-3004 <br /> Hillsborough, North Carolina 27278 <br /> TO: Board of Orange County Commissioners, Department Directors <br /> FROM: Bonnie Hammersley <br /> Orange County Manager <br /> DATE: December 15, 2015 <br /> RE: Orange County Third Party Tenancy and Outleasing Policy <br /> A major finding of the Space Study Work Group ("SSWG")presented to the Board of Orange <br /> County Commissioners ("BOCC")in April, 2015 is that approximately 8% of County <br /> administrative office space is considered"Opportunity Space"—spaces that are not being <br /> utilized at their highest and best use. Many of these opportunity spaces are small and dispersed <br /> (an office here, a storage room there)but some are larger, self-contained spaces. Many of these <br /> spaces are available to support future growth in County services; however much of this space <br /> today is either unoccupied, currently leased to non-government third parties, or is being used as <br /> storage space. <br /> With the aim of optimizing the use of the current and future suitable Opportunity Spaces through <br /> a standardized process of leasing identified spaces, and with the recommendation of the SSWG, I <br /> hereby adopt a Third Party Tenancy and Outleasing Policy that will allow organizations that are <br /> not units of County Government to have an opportunity to lease County space at a fair term and <br /> price. This policy will allow these spaces to be occupied following an equitable process until <br /> such time that the County needs the space for the support of its mission or when the space is no <br /> longer useful to the County. <br /> The County Manager is authorized to execute Leases whose total lease revenue to the County <br /> does not exceed $90,000 over the term of the original Lease. All other Leases are to be approved <br /> by the Orange County Board of County Commissioners and executed by the Board Chair. <br /> Definitions: <br /> Third Party Tenancy. A Tenant relationship for the use of County space by a Third Party <br /> Tenant that is not directly affiliated with County Government according to an executed Lease <br /> Agreement reviewed by the County Attorney and authorized by the Third Party Tenancy and <br /> Outleasing Policy. The Third Party Tenant could be an individual, a not-for-profit organization, <br /> a for-profit organization, or another government entity (i.e. Federal, State, or Municipal). <br /> Page 1 1 <br />