Agenda - 10-09-2007-4j - Laserfiche WebLink

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ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: October 9, 2007 Action Agenda Item No. ~ ~~ SUBJECT: Bid Award: Lighting at the Walnut Grove Church Road Solid Waste Convenience Center DEPARTMENT: Purchasing, Solid Waste PUBLIC HEARING: (Y/N) No ATTACHMENT (S): 1) Bid Tabulation INFORMATION CONTACT: Pam Jones, 245-2652 Gayle Wilson, 968-2885 PURPOSE: To consider awarding a bid to Tommy Lawrence Electrical Contractors of Roxboro, North Carolina for installing outdoor lighting at the Walnut Grove Church Road Solid Waste Convenience Center. BACKGROUND: In April of 2007, the County completed construction to expand the Walnut Grove Church Road Solid Waste Convenience Center in order to provide expanded services due to the closing of the Highway 57 site. Lighting for the expansion was not included in the construction in April in order to expedite the site's completion. Time is now of the essence as days become shorter and the center cannot be operated safely without proper lighting. Gary Merritt, a lighting PE, developed specifications for this project. Developed plans were submitted to the County Planning Department and approved for style of lighting fixtures and light containment on site. Approval was based on compliance with County Code of Ordinances Sec. 50 -167 through 172. A bid call was advertised on the County website and sent to seven contractors. Bids were received on September 13, with two bidders responding. A tabulation of the bids is attached and Tommy Lawrence Electrical Contractors of Roxboro, North Carolina submitted the lowest responsible bid that was responsive at a total cost of $26,722. FINANCIAL IMPACT: Total cost, if approved by the Board, would be $26.722. Funds are available in the FY2007/08 Solid Waste Management Department Budget to fund this expenditure. RECOMMENDATION (S): The Manager recommends that the Board award a bid to Tommy Lawrence Electrical Contractors of Roxboro, North Carolina for an amount not to exceed $26,722; and authorize the Purchasing Director to execute and sign paperwork as may be required.