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manage and store the County's paper and electronic records as well as schedule the <br /> proper disposal of unnecessary documents according to applicable laws. A final policy <br /> recommendation for the Manager's approval is expected in the spring of 2016. <br /> rd <br /> b. 3 Party Tenancy Policy <br /> The Board may recall that many of the County's opportunity spaces not presently needed <br /> rd <br /> by County operations are currently leased by 3 party tenants. This practice is efficient in <br /> that it allows the spaces to be available for County operations when needed; but also <br /> allows the spaces to be utilized for other important uses as well to off-set utility costs when <br /> not needed by the County. As stated in the April report, several "opportunity" spaces could <br /> be marketed to County partners in a mutually beneficial arrangement under an effective <br /> and equitable policy. The policy does not apply to the spaces covered by previous action <br /> by the Board (Soltys Adult Day Health Center, Rogers Road Community Center, Dickson <br /> House, etc.) while those agreements are active. A final policy recommendation will be <br /> presented to the Manager in the fall of 2015. <br /> c. Telework Policy <br /> Brenda Bartholomew, the County Human Resources Director, and Brennan Bouma, the <br /> County Sustainability Coordinator, are collaborating on drafting an administrative telework <br /> policy and the accompanying employee agreement for implementation in the spring of <br /> 2016. When finalized, the policy will be issued to the County Manager to lay out <br /> expectations and rules governing this optional benefit to County employees. Based on the <br /> eventual level of enrollment, this policy may help relieve space constraints and lower facility <br /> costs by leveraging technology to connect employees in remote locations. <br /> 4. FY2016-21 CIP Discussion Topics <br /> a. Facility Accessibility Inspections and Recommendations <br /> Recent Capital Investment Plans include funds for continuous accessibility improvements <br /> such as automated doors, handrails, signage, and ramps. A recent Board petition for more <br /> subtle and less obvious accessibility improvements based upon a thorough accessibility <br /> inspection of County facilities has led to the development of the Facilities Accessibility sub <br /> group (within the larger Space Study work group), marshaled by Brennan Bouma in Asset <br /> Management Services and James Davis in Housing, Human Rights, and Community <br /> Development. Attachment B, "Accessibility Initiatives Update", highlights the progress of <br /> this effort to date. <br /> A request for funding for additional accessibility initiatives may be presented during the <br /> FY2016-21 process. <br /> b. Southern Campus Recommendations— Department on Agin_g <br /> In June 2014, the Chapel Hill Town Council awarded a Special Use Permit governing the <br /> entire 33.5 acre Southern Campus site for a 25 year period according to a master plan <br /> approved by the Board of Orange County Commissioners in 2013. On June 2, 2015, the <br /> Board heard a presentation given by staff and Clarion Associates with regard to potential <br /> development initiatives within the Southern Campus. The full presentation is located at <br /> http://www.orangecountync.gov/Southern Campus Final Report.pdf <br />