Minutes 11-10-2015 - Laserfiche WebLink

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Jeff Thompson, Director of Asset Management Services, said this topic was last reviewed in April 2015. He is here this evening with an update. He recognized and thanked the members of the Space Study Workgroup, and provided the following update: Progress and Current Recommendations The following summarize the group's major areas of progress and recommendations to the Board in anticipation of the FY2016-21 CIP process. 1. Progress of appropriated Capital Projects addressed by the Space Study Work Group The Cedar Grove Community Center, Environment and Agricultural Center, Sportsplex Fieldhouse, and Orange County Detention Center projects are moving forward in the design process. The Cedar Grove Community Center remains on schedule to open in the spring of 2016. Both the Environment and Agricultural Center and the Sportsplex Fieldhouse projects are in early stage design as is the Orange County Detention Center. The Board will be presented an update on the Detention Center design, including information regarding a potential attached Law Enforcement Center, during the December 15, 2015 regular meeting. 2. Progress of minor space planning confi_guration recommendations Several small projects to reconfigure interior space and take advantage of opportunities identified in the Space Study process are currently underway. The County Human Resources offices are benefiting from expanded training spaces in adjacent vacant opportunity spaces that formerly housed the County Engineer offices prior to the construction of the West Campus in 2009. The County Attorney will soon occupy the vacant opportunity spaces formerly used by Morinaga America Foods in the lower level of the Link Center. This space will allow more useful administrative space for the County Attorney and his staff and will allow the vacated areas on the second floor to provide space consolidated areas for newly formed Community Relations Department, the County Risk Manager, the County Manager's office staff, and a small conference room. Similar efficient reconfigurations discussed in the April 9 report are moving forward over the next few months. These involve Recreation personnel occupying administrative offices in the Whitted second floor in order to provide programmable recreation space within the Central Recreation facility, balancing constrained and opportunity spaces between the Health Department and Housing, Human Rights & Community Development within the Whitted Campus, providing for usable administrative space within Gateway to house growth within the Tax Administration Department, and providing useful crew lounge space within an opportunity space at Emergency Services. 3. Administrative Policy Development Staff is working toward building effective administrative policies within the purview of the County Manager in key areas identified in the April report: a. Records Retention and Comprehensive Storage Policy A major element of the charge of the Space Study Work Group, this body of work has progressed through a collaborative effort of the records retention and storage subgroup led by Alan Dorman of Asset Management Services. This group has successfully partnered with the State Department of Cultural Resources to frame the practices to efficiently