Agenda - 12-07-2015 - 6-a - Minutes

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9 1 Bonnie Hammersley said this was discussed with the other Town Managers, and one of 2 the biggest obstacles is the uncertainty of the date for the removal of the IFC kitchen. She said 3 it was decided that the group of interested stakeholders would be reconvened, but there is no 4 timeline at this point. She stressed the commitment to long range planning, while small details 5 fall into place. 6 Commissioner Rich said it will be important to evaluate the amount of renovations that 7 will be needed in this building and the costs related to said renovations. 8 Commissioner Jacobs said he recalled a structural analysis was completed for this 9 building. 10 Jeff Thompson said there is a structural analysis, but any existing costs estimates are 11 soft given that the specific future use of the building is unknown. 12 Commissioner Jacobs asked if it is the supposition that all parties would be financial 13 contributors or that the County would bear the cost. 14 Bonnie Hammersley said that has not been discussed yet since the new location of IFC 15 kitchen at West Main Street in Carrboro needs to be finalized. 16 Commissioner Jacobs said all of the other partners are not contributing to the Visitor's 17 Bureau (VB) now, and if the VB were moved there, it would benefit all to contribute. 18 Commissioner Rich said the Town of Chapel Hill does contribute a partial amount, but 19 the Towns of Hillsborough and Carrboro do not contribute. 20 Commissioner Jacobs asked if there are plans for the Link Government Services Center 21 Annex. 22 Jeff Thompson said the Board of Elections is now using the full site, and it is the best 23 location for them. 24 Commissioner Rich asked if the small workgroups will be meeting quarterly or as 25 needed. 26 Jeff Thompson said the subgroups would meet as needed. 27 Chair McKee said this project is ongoing, and the smaller groups will work more often 28 than the bigger group. 29 Commissioner Dorosin asked if there is a sense that Orange County is growing and will 30 need more space. He asked if there is any space that will no longer be needed, like the old jail 31 for example. 32 Jeff Thompson said in the short to mid-term there is enough space. He said there are 33 some mismatches in areas of need versus space available. He said in the long-term the 34 spacing needs can be managed. He said facilities that are being vacated could be repurposed 35 or sold, depending on the space. 36 Bonnie Hammersley said in reference to the schedule for the committee, she will rely on 37 this committee in regards to CIP budgeting. She said all facilities will be evaluated in an 38 ongoing manner, as pertains to their efficiency and effectiveness, with all reports being brought 39 to the BOCC for decisions. 40 Commissioner Dorosin said he understood that, but asked if there are actual 41 expectations of the growth of county government in the next 20 years. 42 Bonnie Hammersley said the hope is that more space is not needed, but rather to use 43 efficiently the space that currently exists. 44 Commissioner Price said this committee wanted to make sure all the facilities are ADA 45 compliant, and the trends in teleworking are being studied. 46 Commissioner Dorosin said he would like to get information about the predications for 47 the County's population, so as to know what is expected in growth data. 48 Chair McKee said that was part of their discussion, but not a focal point. He said the 49 subgroups on teleworking and records retention were focusing on efficiencies in our facilities.