Agenda - 12-07-2015 - 6-a - Minutes

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6 1 The Board may recall that many of the County's opportunity spaces not presently needed by rd 2 County operations are currently leased by 3 party tenants. This practice is efficient in that it 3 allows the spaces to be available for County operations when needed; but also allows the 4 spaces to be utilized for other important uses as well to off-set utility costs when not needed 5 by the County. As stated in the April report, several "opportunity" spaces could be marketed 6 to County partners in a mutually beneficial arrangement under an effective and equitable 7 policy. The policy does not apply to the spaces covered by previous action by the Board 8 (Soltys Adult Day Health Center, Rogers Road Community Center, Dickson House, etc.) 9 while those agreements are active. A final policy recommendation will be presented to the 10 Manager in the fall of 2015. 11 12 c. Telework Policy 13 Brenda Bartholomew, the County Human Resources Director, and Brennan Bouma, the 14 County Sustainability Coordinator, are collaborating on drafting an administrative telework 15 policy and the accompanying employee agreement for implementation in the spring of 2016. 16 When finalized, the policy will be issued to the County Manager to lay out expectations and 17 rules governing this optional benefit to County employees. Based on the eventual level of 18 enrollment, this policy may help relieve space constraints and lower facility costs by 19 leveraging technology to connect employees in remote locations. 20 21 4. FY2016-21 CIP Discussion Topics 22 23 a. Facility Accessibility Inspections and Recommendations 24 Recent Capital Investment Plans include funds for continuous accessibility improvements 25 such as automated doors, handrails, signage, and ramps. A recent Board petition for more 26 subtle and less obvious accessibility improvements based upon a thorough accessibility 27 inspection of County facilities has led to the development of the Facilities Accessibility sub 28 group (within the larger Space Study work group), marshaled by Brennan Bouma in Asset 29 Management Services and James Davis in Housing, Human Rights, and Community 30 Development. Attachment B, "Accessibility Initiatives Update", highlights the progress of this 31 effort to date. 32 33 A request for funding for additional accessibility initiatives may be presented during the 34 FY2016-21 process. 35 36 b. Southern Campus Recommendations— Department on Agin_g 37 In June 2014, the Chapel Hill Town Council awarded a Special Use Permit governing the 38 entire 33.5 acre Southern Campus site for a 25 year period according to a master plan 39 approved by the Board of Orange County Commissioners in 2013. On June 2, 2015, the 40 Board heard a presentation given by staff and Clarion Associates with regard to potential 41 development initiatives within the Southern Campus. The full presentation is located at 42 http://www.orangecountync.go Southern Campus Final Reort.�df 43 44 Department on Aging Needs. The aging facilities (Seymour Center and Central Orange 45 Senior Center) continue to experience rapid growth and are constrained by the physical 46 space limitations. The work group recommends expanding Aging facility programming and 47 administrative spaces in the form of interior upfit construction in both the Seymour and 48 Central Orange Facilities in the near term. The work group also recommends allocating 49 monies to assist in the Master Aging Plan process with respect to identifying and planning