Orange County NC Website
Browse       Search
DocuSign Envelope ID:9A813DE32-FC8A-4203-8474-1ECCF7AF62EC <br /> d. Menu substitutions will not be allowed except under extreme circumstances. If <br /> such a circumstance arises, food substitutions shall be approved by the person(s) <br /> responsible for menu review to ensure meals meet one-third of the daily <br /> Recommended Dietary Allowances. The dietitian responsible for menu review <br /> must be consulted and give approval to the substitution at least one (1) day prior <br /> to the proposed change. Documentation that the substitution has been approved <br /> must be on file within 90 days of serving or, in the case of the fourth quarter of <br /> the state fiscal year, not later than July 31. Meals with substitutions not approved <br /> in this manner are not eligible for reimbursement. Any deviation from the <br /> certified menu must be documented by a menu change form and the specific food <br /> substitution listed. The menu change form must be dated and signed by the <br /> person authorizing the change. Change forms shall be kept on file with the <br /> certified menu for audit. The Caterer will be responsible for assuring that all <br /> menu substitutions meet one third (1/3) of the daily recommended dietary <br /> allowance for adults over age 60 and conform to the meal pattern as set forth by <br /> North Carolina Division of Aging and Adult Services. All permanent changes in <br /> menus must be documented and recorded at the time they are incurred and all <br /> substitutions must include the same nutritional requirements as the original item. <br /> All permanent changes must be approved by County prior to food service. No <br /> more than one substitution, whether temporary or permanent, are allowed per <br /> month. <br /> e. Any meal that does not meet one-third (1/3) RDA and the meal pattern and <br /> service standards, and is served to an eligible adult, is not a reportable unit of <br /> service for reimbursement or USDA entitlement. <br /> 11. Meals will not be served on the following days and the holiday schedule to be <br /> observed for the purpose of this Agreement is as follows, but may be altered by <br /> mutual written agreement of the parties. <br /> New Year's Day <br /> Martin Luther King Jr. Day. <br /> Good Friday-Easter <br /> Memorial Day <br /> Independence Day <br /> Labor Day <br /> Thanksgiving Day and day after <br /> Christmas Day and the days preceding and following it <br /> 12. Caterer will invoice County monthly at the rate of $5.75 per congregate meal <br /> delivered which includes delivery charge. Billing by Caterer will be no sooner than <br /> the 10th of the month. County will make payments within 30 days of the date of each <br /> bill, provided requisitioned funds for such have been received. County reserves the <br /> right to refuse payment for meals if any menu item is omitted or is unacceptable per <br /> the terms of this agreement. The County has the option to offer partial payment for <br /> said meals. <br /> 13. The amount of this Agreement for the period July 1, 2014 through June 30, 2015 shall <br /> not exceed $ 177,000. The fiscal arrangements for this Agreement is based upon the <br /> following number of approximate congregate meals for the period from July 1, 2014 <br /> through June 30, 2015, hereunder with an option to renew for an additional one year <br /> extension from July 1, 2015 through June 30,2016. <br />