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1 <br /> ORANGE COUNTY <br /> BOARD OF COMMISSIONERS <br /> ACTION AGENDA ITEM ABSTRACT <br /> Meeting Date: November 17, 2015 <br /> Action Agenda <br /> Item No. 7-b <br /> SUBJECT: FY 2015-16 Purchase of Vehicles through the Vehicle Replacement Internal <br /> Service Fund <br /> DEPARTMENT: Finance and Administrative PUBLIC HEARING: (Y/N) No <br /> Services <br /> ATTACHMENT(S): INFORMATION CONTACT: <br /> Attachment 1. FY 2015-16 Vehicle Gary Donaldson, (919) 245-2453 <br /> Replacement Listing Paul Laughton, (919) 245-2152 <br /> Attachment 2. Memorandum from Sheriff <br /> Attachment 3. Reimbursement <br /> Resolution <br /> PURPOSE: To approve the final list of County vehicles to be purchased through the Internal <br /> Service Fund in FY 2015-16, and approve a Reimbursement Resolution that allows the County <br /> to advance funds for the initial purchase and then reimburse itself from a planned December <br /> 2015 financing package. <br /> BACKGROUND: The Board of County Commissioners (BOCC) initially established the Vehicle <br /> Replacement Internal Service Fund during FY 2012-13 for County vehicle purchases. The <br /> Internal Service Fund is an accounting device used to accumulate and allocate costs internally <br /> among the functions of the County. County department vehicle purchases occur through this <br /> Fund instead of through departments' General Fund operating budgets. The Internal Service <br /> Fund centralizes all vehicle purchases, which will improve the ability to monitor vehicle <br /> acquisition and associated costs. <br /> In June 2015, staff presented to the BOCC a list of vehicles recommended for purchase for FY <br /> 2015-16 and committed to bringing back a final list for Board consideration and approval this <br /> fall. <br /> The list coincides with and outlines the vehicles funding amounts approved as part of the FY <br /> 2015-16 Budget Ordinance. The total amount of the vehicles to be purchased is $793,209. The <br /> only change from the recommended list provided to the BOCC in June 2015 and this final list is <br /> a reduction of two (2) Dodge Chargers and the addition of two (2) Harley Davidson Police <br /> Package motorcycles (See Attachment 2). These motorcycles will be used for traffic <br /> enforcement, but also used for a wide variety of other functions, including but not limited to: <br /> • a highly visible presence while patrolling rural neighborhoods, <br /> • traffic control for special events, <br />