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3 <br /> The County Human Resources offices are benefiting from expanded training spaces in <br /> adjacent vacant opportunity spaces that formerly housed the County Engineer offices prior to <br /> the construction of the West Campus in 2009. <br /> The County Attorney will soon occupy the vacant opportunity spaces formerly used by <br /> Morinaga America Foods in the lower level of the Link Center. This space will allow more <br /> useful administrative space for the County Attorney and his staff and will allow the vacated <br /> areas on the second floor to provide space consolidated areas for newly formed Community <br /> Relations Department, the County Risk Manager, the County Manager's office staff, and <br /> a small conference room. <br /> Similar efficient reconfigurations discussed in the April 9 report are moving forward over the <br /> next few months. These involve Recreation personnel occupying administrative offices in <br /> the Whitted second floor in order to provide programmable recreation space within the <br /> Central Recreation facility, balancing constrained and opportunity spaces between the <br /> Health Department and Housing, Human Rights & Community Development within the <br /> Whitted Campus, providing for usable administrative space within Gateway to house growth <br /> within the Tax Administration Department, and providing useful crew lounge space within <br /> an opportunity space at Emergency Services. <br /> 3. Administrative Policy Development <br /> Staff is working toward building effective administrative policies within the purview of the <br /> County Manager in key areas identified in the April report: <br /> a. Records Retention and Comprehensive Storage Policy <br /> A major element of the charge of the Space Study Work Group, this body of work has <br /> progressed through a collaborative effort of the records retention and storage <br /> subgroup led by Alan Dorman of Asset Management Services. This group has <br /> successfully partnered with the State Department of Cultural Resources to frame the <br /> practices to efficiently manage and store the County's paper and electronic records as <br /> well as schedule the proper disposal of unnecessary documents according to <br /> applicable laws. A final policy recommendation for the Manager's approval is <br /> expected in the spring of 2016. <br /> b. d Party Tenancy Policy <br /> The Board may recall that many of the County's opportunity spaces not presently <br /> needed by County operations are currently leased by 3rd party tenants. This practice <br /> is efficient in that it allows the spaces to be available for County operations when <br /> needed; but also allows the spaces to be utilized for other important uses as well to <br /> off-set utility costs when not needed by the County. As stated in the April report, <br /> several "opportunity" spaces could be marketed to County partners in a mutually <br /> beneficial arrangement under an effective and equitable policy. The policy does not <br /> apply to the spaces covered by previous action by the Board (Soltys Adult Day Health <br /> Center, Rogers Road Community Center, Dickson House, etc.) while those <br /> agreements are active. A final policy recommendation will be presented to the <br /> Manager in the fall of 2015. <br /> c. Telework Policy <br /> Brenda Bartholomew, the County Human Resources Director, and Brennan Bouma, <br /> the County Sustainability Coordinator, are collaborating on drafting an administrative <br />