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Agenda - 11-10-2015 - 2 - Space Study Work Group Report Update
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Agenda - 11-10-2015 - 2 - Space Study Work Group Report Update
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11/6/2015 11:25:18 AM
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BOCC
Date
11/10/2015
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Work Session
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Agenda
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Minutes 11-10-2015
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2 <br /> The Board adopted charge for the Work Group is to- <br /> 1) Work with County staff to provide recommendations to the Board on the utilization of <br /> space within existing County facilities as well as the need for new or renovated space, to <br /> include but not be limited to, approved master planned County campus sites; and <br /> 2) Consider record retention regulations and recommend longer retention periods for select <br /> records, if desired; and <br /> 3) Develop a records retention policy to be managed by Asset Management Services as <br /> part of an annual records destruction event; and <br /> 4) Develop a comprehensive policy for storage of non-record items; and <br /> 5) Assess and recommend structural or procedural mechanisms in support of these goals. <br /> The members of the Orange County Space Study Workgroup contributed a significant amount <br /> of time and energy into this study, its robust discussion, findings and recommendations. The <br /> group members are as follows: <br /> Earl McKee, BOCC Chair Paul Laughton, Finance <br /> Renee Price, BOCC Lucinda Munger, Library <br /> Sheriff Charles Blackwood Travis Myren, Deputy County Manager <br /> Joe Buckner, Chief District Court Judge Jim Northrup, Information Technologies <br /> Brenda Bartholomew, Human Resources Peter Sandbeck, Env, Ag, Parks & Recreation <br /> Brennan Bouma, Asset Management Svcs Dave Stancil, Env, Ag, Parks & Recreation <br /> Dan Bruce, Planning & Inspections James Stanford, Clerk of Courts <br /> Judy Butler, Health Jeff Thompson, Asset Management Svcs <br /> Nancy Coston, Social Services Janice Tyler, Aging <br /> Alan Dorman, Asset Management Svcs Roger Waldon, Clarion Associates <br /> David Hunt, Commissioners Office Greg Wilder, Manager's Office <br /> Progress and Current Recommendations <br /> The following summarize the group's major areas of progress and recommendations to the <br /> Board in anticipation of the FY2016-21 CI P process. <br /> 1. Progress of appropriated Capital Proiects addressed by the Space Study Work <br /> Group <br /> The Cedar Grove Community Center, Environment and Agricultural Center, Sportsplex <br /> Fieldhouse, and Orange County Detention Center projects are moving forward in the design <br /> process. The Cedar Grove Community Center remains on schedule to open in the spring of <br /> 2016. Both the Environment and Agricultural Center and the Sportsplex Fieldhouse projects <br /> are in early stage design as is the Orange County Detention Center. The Board will be <br /> presented an update on the Detention Center design, including information regarding a <br /> potential attached Law Enforcement Center, during the December 15, 2015 regular meeting. <br /> 2. Progress of minor space planning confi_guration recommendations <br /> Several small projects to reconfigure interior space and take advantage of opportunities <br /> identified in the Space Study process are currently underway. <br />
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