Agenda - 09-19-2007-6g - Laserfiche WebLink

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2 1. Requested the University allow additional time on the current site by allowing: a.) temporary use of other buildings previously occupied by Chapel Hill Public Works; or b.) office trailers to be placed adjacent to the Animal Shelter location, out of the remediation danger zone. The University declined the request. The University did, however, allow the County to remain on the site until October 31, 2007, which is a one-month extension of the previously stated deadline. 2. Considered moving the existing modular office trailer to aCounty-owned site or to a site offered by Town of Chapel Hill at its new Town Operations Center. The lease option was deemed a better choice since moving the office trailer would have been costly both in . moving the structure and in developing the infrastructure to serve it at the new site (water, septic, utilities). Getting permits for the new site would have likely not allowed the County to vacate the MLK Blvd site by the University deadline as well. Further, the County had intended to relocate the current office trailer to the landfill for use by landfill staff when it was vacated by administrative staff. The Solid Waste Director has indicated the current condition of the unit would not likely allow two moves and still remain habitable, so essentially its intended re-use would be lost. 3. Considered upfitting the old Orange Enterprises on Valley Forge Road in Hillsborough. The Valley Forge Road site, while available more quickly seemed as if it would have been afairly significant disruption to Southern Orange County. The move to Valley Forge would have required phone numbers to be changed to a Hillsborough exchange and would have left no Chapel Hill site for distribution of recycling bins. (Bins are distributed from Solid Waste Department in Chapel Hill and Public Works Department in Hillsborough). In addition, the Valley Forge site would have required the County to complete some cosmetic upfit of this facility. Of the options considered, leasing the office space seems to provide the best alternative in respect to both cost and timeliness of relocation. Staff is proposing a lease for approximately 1,600 square feet of office space at The Courtyard at Cedar Falls on Weaver Dairy Road for a period of one year. The space is conveniently located for residents and is easy to find. It offers adequate parking for the public as well as the eight employees that would relocate to the site. Minimal upfit is required so meeting the October 31, 2007 deadline to vacate could be achieved. FINANCIAL IMPACT: The lease amount for the twelve month lease period proposed is $27,408 ($17.13per square foot.)-and would be paid from Solid Waste operations funds. RECOMMENDATION(S): The Manager recommends that the Board approve atwelve-month lease as described; and authorize the Manager to execute the lease, subject to final review by the County Attorney.