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Attachment 5 61 <br /> DRAFT <br /> 1 Excerpt of Draft Minutes MINUTES <br /> 2 PLANNING BOARD <br /> 3 OCTOBER 7,2015 <br /> 4 REGULAR MEETING <br /> 5 <br /> 6 MEMBERS PRESENT: Peter Hallenbeck (Chair), Cheeks Township Representative; Lydia Wegman-At-Large Chapel <br /> 7 Hill Township (Vice Chair); Tony Blake, Bingham Township Representative; Paul Guthrie, At-Large Chapel Hill <br /> 8 Township; Buddy Hartley, Little River Township Representative; Laura Nicholson, Eno Township Representative; <br /> 9 Lisa Stuckey, Chapel Hill Township Representative; Maxecine Mitchell,At-Large Bingham Township; Herman Staats, <br /> 10 At-Large, Cedar Grove Township; James Lea, Cedar Grove Township Representative;Andrea Rohrbacher,At-Large <br /> 11 Chapel Hill Township; <br /> 12 <br /> 13 MEMBERS ABSENT: None <br /> 14 <br /> 15 STAFF PRESENT: Craig Benedict, Planning Director; Michael Harvey, Current Planning Supervisor; Perdita Holtz, <br /> 16 Planning Systems Coordinator;Ashley Moncado, Special Projects Planner; Patrick Mallett, Planner II; <br /> 17 <br /> 18 OTHERS PRESENT: Phil Koch, PE Earth Centric Engineering, Inc.; Tom Heffner, Developer Heffner Properties, Inc.; <br /> 19 <br /> 20 AGENDA ITEM 1: CALL TO ORDER <br /> 21 <br /> 22 <br /> 23 AGENDA ITEM 9: UNIFIED DEVELOPMENT ORDINANCE(UDO)TEXT AMENDMENT-To make a recommendation <br /> 24 on government-initiated amendments to the text of the UDO to revise the existing public <br /> 25 hearing process for Comprehensive Plan-, UDO-,and Zoning Atlas-related <br /> 26 items/amendments. This item was heard at the September 8, 2015 quarterly public <br /> 27 hearing. <br /> 28 <br /> 29 Presenter: Perdita Holtz, Planning Systems Coordinator <br /> 30 <br /> 31 Perdita Holtz reviewed the abstract. <br /> 32 <br /> 33 Perdita Holtz:As a result of questions asked at the public hearing by the BOCC and Planning Board there have been <br /> 34 a couple of changes made to the version presented at the public hearing. These changes are shown in orange text in <br /> 35 the agenda package. <br /> 36 <br /> 37 Paul Guthrie: How are you going to legally document that you have mailed the notices? <br /> 38 <br /> 39 Perdita Holtz: The person that does the mailings in the department does a certification of mailing. State statutes do <br /> 40 not require certified mail. <br /> 41 <br /> 42 Perdita Holtz: The BOCC asked for the Planning Board to provide input on whether you think a quorum of Planning <br /> 43 Board members is necessary to hold a public hearing or if the proposal should stay as it is stating the Planning Board <br /> 44 is expected to attend the quarterly public hearing, but a quorum is not necessary in order to have the public hearing. <br /> 45 <br /> 46 Pete Hallenbeck: What does everyone think about whether or not Planning Board members should be required to <br /> 47 attend? I am inclined to go around the room and allow everyone to comment. <br /> 48 <br /> 49 Laura Nicholson:A quorum is important. <br /> 50 <br /> 51 Pete Hallenbeck: When you say a quorum is important, that means you do want it to be a joint meeting where the <br /> 52 Planning Board members are required to be there and therefore you have to have a quorum. <br /> 53 <br /> 1 <br />