Agenda - 11-05-2007-4c - Laserfiche WebLink

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ORANGE COUNTY BOARD OF COMMISSIONERS. ACTION AGENDA ITEM ABSTRACT Meeting Date: November 5, 2007 Action Agenda Item No. ~{- --~ SUBJECT: Resolution Authorizing Signatures on Financial Instruments DEPARTMENT: Finance ATTACHMENT(S): Resolution PUBLIC HEARING: (Y/N) No INFORMATION CONTACT: Ken Chavious, 245-2450 Laura E. Blackmon, 245-2300 PURPOSE: To consider adoption of a resolution authorizing Laura E. Blackmon, County Manager and Howard Fitts, Accountant II, to sign and pre-audit County financial instruments. BACKGROUND: Kenneth T. Chavious, current County Finance Director, has announced his retirement effective December 1, 2007. Upon the departures of the previous County Manager and Assistant County Manager, Mr. Chavious is currently the only person authorized to sign and pre-audit financial instruments on behalf of the County. Upon Mr. Chavious' departure, there will be a need for other County officials to have signatory authority in the absence of the Finance Director. North Carolina General Statutes, 159-28(a), permits other County officials to perform the signatory and pre-audit functions if designated as Deputy Finance Officer by the Governing Board. The recruitment process for the new Director of Financial Services is currently underway. Once the position is filled the major signatory duties will revert back to the director. However; as has been the case in the past, it is prudent to continue to have officials to serve in a back-up capacity to the director. Therefore, the designations as Deputy Finance Officers should remain in place. FINANCIAL IMPACT: There is a $450 fee related to financial system software modifications required to implement the changes in electronic signatures. This fee can be absorbed in the Manager's operating budget. RECOMMENDATION(S): The Manager recommends that the Board adopt the resolution designating Laura E. Blackmon and Howard Fitts as Deputy Finance Officers.