Agenda - 10-20-2015 - 6a - Minutes

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9 1 Perdita Holtz said this goal is achievable with legislative items but more difficult for 2 quasi-judicial items, since that process is more difficult. She said there is a different process for 3 these items. She said an applicant could not be required to divulge all of their evidence at the 4 Planning Board meeting. 5 Commissioner Rich asked if the applicant does not want to show all their cards to the 6 Planning Board, but only to the Board of County Commissioners, then could the item be referred 7 back to the Planning Board, or must the hearing be closed. 8 Perdita Holtz said according to the Attorney's Office she said the item should not be 9 referred back to the Planning Board. She said there is better legal sufficiency if the BOCC 10 handles the item after the quasi-judicial hearing. 11 Commissioner Rich asked if the Board of County Commissioners got new information 12 the Planning Board might not have the opportunity to discuss it. 13 Perdita Holtz said yes, that is possible with quasi-judicial items. 14 Commissioner Rich asked if there was someone responsible for the evening's agenda. 15 Perdita Holtz said she and other staff compiled it. 16 Commissioner Rich complimented the way the agenda was created and would love for 17 them to be created similarly going forward. 18 Commissioner Price asked if would be possible to expand the notification area in rural 19 areas to 1000 feet as opposed to 500 feet. 20 James Bryan said it is better to have one standard applicable to everyone. 21 Commissioner Price said in rural areas there would not be many people within 500 feet. 22 She asked if this could be reviewed to reach an alternate solution. 23 Perdita Holtz said the County has a growth management system map which designates 24 urban and rural areas of the County. She said it is possible that the map could be used as a 25 guideline for notification especially with legislative items. 26 Commissioner Price said she is speaking of legislative items only. 27 Commissioner Price said she would like the process streamlined. She asked if the 28 Planning Board was at the QPH and there was more public comment, but the item was still 29 ready to proceed, could the Board of County Commissioners as well as Planning Board vote 30 right then for legislative items. 31 Perdita Holtz said yes for legislative items. 32 James Bryan said for legislative items the Board of County Commissioners could decide 33 the night of the QPH or refer back to Planning Board. 34 Commissioner Price said if it was an easy item could the Board of County 35 Commissioners refer it to the Planning Board in the room, and have the Planning Board decide 36 right then rather than wait two months for them to come back with an answer. 37 James Bryan said this was a novel idea. He said it could be procedurally awkward. He 38 said the Board of County Commissioners could recess and then poll the Planning Board. 39 Commissioner Dorosin asked if the Planning Board members could speak as a part of 40 the QPH. 41 James Bryan said there could be a straw poll which is not binding. 42 Commissioner Price said this change could be a way to move the process along, while 43 still giving all involved the chance to hear all information before making a decision. 44 Commissioner Pelissier stressed the need to distinguish between which process is being 45 discussed: legislative versus quasi-judicial. She said she could only see Commissioner Price's 46 suggestion working with a non-controversial item. 47 Commissioner Pelissier said her concern now is deciding whether to have just the 48 Planning Board Chair and Vice Chair present or to require a full quorum since it has been such