Agenda - 12-11-2007-4q - Laserfiche WebLink

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t8 Attachment (A) Proposed Revisions to Scope of Services (Supplement No. 2 dated 12.3.2007) Orange County Transfer of Development Rights Implementation Plan (Phase 111) Based upon comments provided by the project steering body (Joint Advisory Board, or JAB) on October 1, 2007, additional work items to increase the public engagement and coordination with the JAB have been requested. One additional meeting with the JAB and one Open House were included in the original contract and have yet to occur; the following items would be in addition to those events. Rather than providing a rigid additional scope of services, following is a menu of suggested items that can be selected from to accomplish these two objectives. In other words, not all of the following may be necessary to complete the additional recommendations made by the JAB, but some items may accomplish informing the public and JAB better than others. The final cost will depend on which items are selected (per-item costs are noted). Labor and direct expense rates have been kept constant from the original agreement. 1. One Meeting with JAB ($3,043). An additional meeting with the JAB, along with preparations and summary /follow-up has been recommended by the JAB. The purpose of this additional meeting would be to finalize the draft plan. The preparation would include developing handouts, graphics, etc. to explain these concepts to the JAB, and then preparing agenda and meeting summary (with one round of corrections for the latter). 2. Two JAB Conference Calls ($889). The Consultant will conduct /facilitate two, one-hour conference calls to address specific questions from the callers, presumably members of the JAB. A summary of the discussion and follow-up items will be compiled and distributed to each JAB member and O.C. staff (with one round of corrections). 3. Advisory Board Meeting Support ($1,654). The Consultant will prepare summary materials for the Orange County staff to present at any advisory board meeting. This would include a 1-2 page handout and presentation, as well as copies of additional materials discussed by the JAB (max: 50 copies). Note: This cost is for updating any of the Orange County committees / boards, but multiple updates may be required. 4. Two Stakeholder Focus Group Meetings ($2,624). The Consultant will work directly with the Orange County staff to identify and contact 5 - 10 people that represent large lot landowners and developers /real estate professionals to review the SGRC Program and gain specific feedback and concerns. The JAB would conduct a review of the proposed stakeholder focus group attendees, if desired, or even suggest attendees for each focus group. The Orange County staff is responsible for coordinating meeting space and assisting with developing contact information; the consultant would develop and distribute agendas, prepare summary notes, and create materials for the stakeholder focus group meetings (e.g., two maps, summary explanation of SGRC program, questions for focus group members). 5. One Open House ($4,373). The Consultant would provide four (4) staff members to help facilitate and conduct an additional Open House event of 3.5 hours' duration, to help provide a second opportunity for people to review the same materials and presentation as the originally-scoped Open House. The consultant would be responsible for preparing and managing comments; working with the public; and preparing presentations and up to three (3) map display boards. Orange County staff would provide the meeting space and assist with notifying potential attendees. Note: The JAB and previous (Phase 1/11) Task Force should be notified specifically, and perhaps one hour dedicated to explaining the project provisions to these two groups. Page 2