Orange County NC Website
Browse       Search
6 <br />enter FH premises. FH agrees to indemnify and hold harmless and defend the <br />County from any act or omission of FH, its principals, agents, officers, directors, <br />employees, licensees, and invitees or other third parties that. enter FH premises, <br />and FH agrees to indemnify the County from any and all losses, damages, costs <br />and expenses (including reasonable attorney's fees) caused by or arising out of an <br />act, omission, fault, negligence or other misconduct of FH, its principals, agents, <br />officers, directors, employees, licensees, and invitees or other third parties that <br />enter FH premises which occurs in connection with this contract. <br />X. FH agrees to record all Administrative Costs and all Costs of Services provided to <br />the intermediate offender population following generally accepted fund <br />accounting procedures. To the extent allowed by law, FH agrees that the County <br />may, at its sole discretion, perform an annual audit of the project, which shall <br />comply with the requirements of the Single Audit Act of 1984 and be made <br />available for inspection by the County staff. The County, or any of its duly <br />authorized representatives, shall, to the extent allowed by law, have access for the <br />purpose of audit and examination to any books, documents, papers, and records <br />that pertain to this project. To the extent allowed by law, if as a result of <br />inspection of the audit, any project expenditure is disallowed the County may, at <br />its sole discretion, reduce the amount of any expenditure under this contract by <br />the amount disallowed or demand repayment. FH agrees to submit program <br />activity information to the Information Management System (IMS) database of <br />the Criminal Justice Partnership Program immediately after each Client contact. <br />FH further agrees to maintain adequate documentation to support all costs billed <br />to County pursuant to this contract. Such records and supporting documentation <br />must be retained and available for audit purposes. Adequate documentation is <br />defined as follows for each major budget category: <br />A. Administrative: Documentation must include time and attendance records, <br />payroll periods, payment rate and a brief description of the services provided. <br />Reports must be signed by FH's Executive Director or his/her designee. This <br />requirement applies to all personnel paid from funds obtained by FH pursuant <br />to this contract. <br />B. Supplies and Other Operating Expenses and Equipment. Documentation must <br />include purchase order authorization and audited vendor invoices approved by <br />FH's Executive Director or his/her designee. FH further agrees to maintain a <br />current inventory of all County-owned equipment in its possession. <br />XI. Title to all property acquired in whole or in part with contract funds in accordance <br />with an approved budget and other requirements set by the County shall be held at <br />all times by the County and may not be reassigned. Such property must be <br />marked as the property of the County with an appropriate tag or sign. FH shall <br />exercise due caution in the use, maintenance, protection, and preservation of such <br />property during the contract period. Upon the expiration of this contract, all <br />County property shall be returned to County within 10 working days. <br />Payment and Utilization of Funds <br />6 <br />