Agenda - 12-11-2007-4h - Laserfiche WebLink

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12 by law, if as a result of inspection of the audit, any project expenditure is disallowed FH and Orange and Chatham Counties may, at their sole discretion, reduce the amount of any expenditure under this contract by the amount disallowed or demand repayment. CFN agrees to submit program activity information to the Information Management System (IMS) database of the Criminal Justice Partnership Program immediately after each Client contact. CFN further agrees to maintain adequate documentation to support all costs billed to FH pursuant to this contract. Such records and supporting documentation must be retained and available for audit purposes. Adequate documentation is defined as follows for each major budget category: A. Administrative: Documentation must include time and attendance records, payment rate and a brief description of the services provided. Reports must be signed by CFN's Director or his/her designee. XII. Payment and Utilization of Funds A. CFN agrees that monies to be paid by FH are contingent upon receipt by FH from Orange County on behalf of Orange and Chatham Counties, of a Criminal Justice Partnership Program (CJPP) grant for these services from the North Carolina Department of Correction Criminal Justice Partnership Program and the obligation of FH under this contract is reduced, dollar for dollar, by the amount of any reduction in the State grant. B. Freedom House agrees to reimburse CFN for the services provided pursuant to this contract up to the amount of $18368 for the period beginning July 1, 2007 and ending June 30, 2008. C. CFN shall invoice FH by monthly for contract services. The invoice shall include fees for OP services provided by CFN, at a rate of $104.00 per evening class per I sanctioned individual. D. FH shall pay CFN by check within thirty days of invoice. E. In the event that CFN expends any funds pursuant to this contract for the provision of services to the intermediate offender population, and such funds are subsequently determined by the North Carolina Department of Corrections Criminal Justice Partnership Program to be non-reimbursable, such costs shall be considered non-reimbursable by Orange County. F. CFN agrees that all payments made by FH on behalf of a member of the intermediate offender population who is receiving services from CFN shall be credited towards the account of that offender. CFN further agrees that if a member of the intermediate offender population is eligible for benefits from any private health benefits plan or other government-sponsored health benefits plan, then CFN shall only invoice FH for that portion of the cost of services not reimbursed by such other health benefits plan.