ORD-2015-024 Budget Ordinance Amendment #1-B for the purchase of 15 Mobile Field Computing Units for the Sheriff's Department

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ORD-2015-024 ORANGE COUNTY BOARD of COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: September 15, 2015 Action Agenda Item No. 6-d SUBJECT: Approval of Budget Amendment#1-B for the Purchase of Fifteen (15) Mobile Field Computing Units DEPARTMENT: Sheriff PUBLIC HEARING: (YIN) No ATTACHMENT(S): INFORMATION CONTACT: Quote Information Sheriff Charles Blackwood, (919) 245-2922 Paul Laughton, (919) 245-2152 PURPOSE: To approve Budget Amendment #1-B for the purchase of fifteen (15) Mobile Field Computing Units for the Sheriff's Department. BACKGROUND: When seconds matter, emergency responders rely on state of the art software to deliver concise and reliable information. With mobile field reporting, 911 dispatchers can instantly share knowledge of changing events with deputies in the field allowing them access to existing data on suspects and previous incidents, and command staff can strategize with detailed data on crime patterns. Mobile field reporting streamlines communications between multiple responding agencies, encouraging collaboration, increasing efficiency and reducing operational costs. These units will enhance the service provided to residents while increasing the department's efficiency and improving their ability to share information with neighboring law enforcement partners, which will result in, accuracy in reporting, increased officer safety, effective time management, and improved collaboration between all emergency service providers. The department also expects to realize a reduction in the use of paper for printed reports, an increase in available administrative time due to the reduction of manual data entry into Records Management System (RMS), improved time management of deputies in the field, increased fuel savings as a result of less trips to the office to submit written reports, increased strategic response to area crime trends, and efficient management of quality control. FINANCIAL IMPACT: The total cost to purchase the fifteen (15) Mobile Field Reporting Units is $75,346, and will be paid out of received drug forfeiture funds, which currently reside in a balance sheet account within the general ledger system. This Budget Amendment #1-B provides for a fund balance appropriation of $75,346 from the General Fund for the transfer of these funds from the drug fund account to the Sheriff's Department recurring capital equipment account for this purchase.