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1 <br /> ORANGE COUNTY <br /> BOARD OF COMMISSIONERS <br /> ACTION AGENDA ITEM ABSTRACT <br /> Meeting Date: September 10, 2015 <br /> Action Agenda <br /> Item No. 4 <br /> SUBJECT: Board of Commissioners DRAFT Meeting Calendar for Year 2016 <br /> DEPARTMENT: County Commissioners PUBLIC HEARING: (Y/N) No <br /> ATTACHMENT(S): INFORMATION CONTACT: <br /> Information from Other North Carolina Board of County Commissioners <br /> Jurisdictions Donna Baker, 245-2130 <br /> List of Meetings <br /> Summary — Number of Meetings <br /> Draft 2016 Calendar <br /> PURPOSE: To discuss the proposed/draft regular meeting schedule for the Board of County <br /> Commissioners for calendar year 2016. <br /> BACKGROUND: In accordance with 143.318.12 of the North Carolina General Statutes, a <br /> schedule of regular meetings shall be filed with the Clerk to the Board of County <br /> Commissioners. The schedule must show the date, time and place of each meeting. <br /> During the budget process this past spring, Commissioners brought up the issue of board <br /> meetings and wanted the Board to be able to discuss the proposed meeting calendar in more <br /> detail at a work session, such as the volume of meetings, for the upcoming 2016 calendar year. <br /> (There is still the potential to need to rearrange March meetings if the Presidential Primary is <br /> held on Tuesday, March 15.) <br /> After discussion by the Board, any proposed changes will be incorporated and this Meeting <br /> Calendar will be scheduled for approval on the consent agenda for the October 61" BOCC <br /> meeting. <br /> SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to <br /> this agenda item: <br /> • GOAL: ENABLE FULL CIVIC PARTICIPATION <br /> Ensure that Orange County residents are able to engage government through voting and <br /> volunteering by eliminating disparities in participation and barriers to participation. <br /> The Board adopts a meeting schedule for the entire year so that the public is aware of Board <br /> meeting times and places and can have the opportunity to attend meetings and address the <br /> Board. The Calendar is also developed with meetings occurring in both Hillsborough and <br /> Chapel Hill, allowing the opportunity for residents across the County to have closer access to <br /> Board meetings. <br /> RECOMMENDATION(S): The Manager recommends that the Board discuss the proposed <br /> meeting calendar and provide feedback to staff. <br />