Minutes 06-11-2015 - Laserfiche WebLink

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Chair McKee said there is limited extra funding tonight. He said there is the $280,000 just discussed, $400,000 from the fund balance and about $65,000 from PAYG funds that were not expended. He said if the Board chooses to expend money on this project there will be fewer funds available for other projects. Commissioner Burroughs said she would not want to make a decision regarding Fairview Park until other big picture funding decisions are made tonight. Commissioner Price suggested more funding than the $30,000 and to move forward with this parking lot plan rather than piece meal the project together. Commissioner Jacobs asked if it was known when the master plan for Fairview Park was finished. David Stancil said around 2008 or 2009 and construction was done in 2010-2011. He said it was funded out of the 2001 bond, and payment in lieu funds. Commissioner Jacobs suggested $100,000 for this project. He said it will not cover the entire project but will serve as an incentive to get the project moving more quickly. Commissioner Dorosin said DEAPR has $30,000 in their budget which is not being moved and any other funding would be on top of that $30,000. He said he too has his "pet" projects to discuss tonight but agreed with Commissioner Burroughs point to not make any decisions until later in the evening. David Stancil clarified that the $30,000 was in the CIP under Parks and Recreation repairs and renovations and was not specifically earmarked for Fairview Park. Commissioner Pelissier said she is uncomfortable adding something to the CIP during this CIP discussion without knowing the estimated costs for a project. She said doing so is not a typical practice and she feels it would be like shooting in the dark. Commissioner Price said this Park's needs have been discussed on several occasions for years and feels that David Stancil gave a rough estimate of cost. Commissioner Pelissier clarified that the Fairview Park had not been brought up during this season of CIP discussions. Commissioner Jacobs said such oversight falls on the shoulders of both the Board and the staff. He added that this park is not an insignificant project. He said the Board has developed the park and should now address the shortcomings of the project. He said it should have been somewhere in the CIP as a project. Commissioner Dorosin said the oversight seems to be more of a policy question. He asked if the Board should have a process of tracking projects similar to this that do not meet the criteria of being included in the CIP. Chair McKee clarified if the parking lot in question would cost $500,000. David Stancil said the road construction to access the parking lot and parking lot itself would total $500,000. Chair McKee said $30,000 will not offer significant change, and asked if$100,000 would allow much more to be done. He asked if the cost for planning and design was known. He said he is not comfortable allocating $100,000 but is not sure what number would be more comfortable. David Stancil said if the County allocated $30,000, the Town of Hillsborough would match it with an additional $30,000. He said these funds would allow the paving of the police substation lot, gaining about 5-10 spaces, on top of the existing 25. He said if there were $100,000 it would be necessary to look at a design putting the lot where the Town had planned to place a public works lot. He said this potential lot is close to the park and would not require a 1/3 of a mile driveway. He said with increased funds there are several options that could be considered. Commissioner Jacobs said paving the substation lot is still not at the Park. He said he is just trying to give this project some momentum and asked if staff could come back on June