Minutes 06-09-2015 - Laserfiche WebLink

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Mark Chilton said the backup system would only allow one week's worth of recording to ever be lost at one time. Commissioner Rich asked if any additional funding is being spent on security. Mark Chilton said no. Commissioner Price asked if there is a back-up with the State server. Mark Chilton said copies of their records are provided to the State but there is a much longer lag time. Jim Northup said there is a multi-layer approach to securing all the electronic documents. • County Attorney, Pg. 112 Christal Sandifer, Budget Management Analyst, reviewed the following information: Budget Highlights • The FY15-16 Manager's Recommended Budget includes: • Estimated County-wide savings of$35,000 annually, due to the implementation of the electronic signature and routing program for county contracts. • Operations Decrease: ($11,003) across several accounts to better reflect expected need Commissioner Jacobs asked if there is work still to be done on the living wage issue. John Roberts, County Attorney, said it was given to the former Assistant County Manager Cheryl Young for some further research and he believed it should be ready early in the fall. • Tax Administration, Pg. 420 Darrell Butts reviewed the following information: • The FY15-16 Manager Recommended Budget includes 2.0 FTE (1.0 FTE Revenue Technician I and 1.0 FTE Revenue Technician 11) in the Collector/Revenue division. The total cost for these positions is $68,185, including $14,006 in operating expenses and onetime start-up costs. These positions will be responsible for handling all EMS billing, as the Tax Administration department is bringing that function back "in-house" (the service is currently performed by an outside contractor). The positions are recommended to start on December 1, 2015; this date will give the Tax Administration office some time to train the new employees before taking over EMS billing (which will begin on January 1, 2016). • The FY15-16 Manager Recommended Budget includes an increase in the Collection Charges and Collections Fees revenue accounts. These revenue accounts were greatly affected by the changes in RMV billing due to HB1779 during the FY14-15 budget cycle, but it appears that the decrease in revenues was not as drastic as originally thought. Dwane Brinson, Tax Administrator, said under the Personnel line item he had requested one extra position that was not funded. He said this proposed position would have handled the tax assistance programs. Bonnie Hammersley said there was no funding source for this position and that it was a communications position not operational. Commissioner Rich asked if there is a total number of tax assistant programs. Dwane Brinson said there are close to 90 different ways that a tax bill can be reduced. He said these programs are located in the State statutes.