Minutes 06-09-2015 - Laserfiche WebLink

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Allison Chambers said no, the information was received via a link on the website, as opposed to CDs that the Commissioners' received in the past. 3. Discussion of County Department's FY2015-16 Budget Requests Commissioner Dorosin said it seemed like many of the questions asked are not related to the budget. He said he thinks these questions are valuable but not suited to the time constraints within the budget process. He said the departmental budgets are rarely tweaked. He said there should be opportunity to have more in-depth discussions in the fall or winter with department heads. Chair McKee agreed with Commissioner Dorosin and looked forward to addressing this next year. Bonnie Hammersley said in the fall she will bring forth a process for department heads and the Board of Commissioners to be able to work together on the budget process and other issues in advance. Commissioner Rich said she agreed with Commissioner Dorosin's suggestion. She said it is not just the need to discuss budget issues in depth but rather to hear general updates about all departments, their goals, their needs, etc. Commissioner Pelissier said she would also like to be able to have in depth discussions about performance indicators and perhaps even changing these indicators in some departments. Commissioner Dorosin suggested having a department a week come and speak to the Board. • Register of Deeds, Pg. 384 Darrell Butts, Budget Management Analyst, reviewed the following information: Budget Highlights • The FY15-16 Manager Recommended Budget includes funding for an additional 1.0 FTE Deputy Register of Deeds II; the total County cost of this position is $47,024. This position is needed to main the current work rate within the office. Additionally, due to the high volume of e-recordings, staff that could previously rotate duties in order to assist customers are unable to continue doing so. • The FY15-16 Manager Recommended Budget includes a significant decrease in the Daily Recordings account. This is due to the Register of Deeds office transitioning to an e-recording system. They will discontinue printing and storing new recordings of permanent Land related record books. • The FY15-16 Manager Recommended Budget includes a decrease in revenues for the Register of Deeds fees account; this decrease is due to a decrease in the number of recordings during the current year. Mark Chilton, Register of Deeds, said the department is proposing the cessation of printing paper deed books and going entirely to electronic recording. Commissioner Rich asked if security can be ensured with more records being put on electronic filing. Jim Northup, Orange County Chief Information Officer, said currently the Register of Deeds' records are accessed through an outside vendor who is relied on for security.