Minutes 06-02-2015 - Laserfiche WebLink

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Gayle Wilson said DEAPR staff would like for the stone to remain while the chain link fence is removed. Chair McKee said that would be fine as long as the lot does not have the appearance of being abandoned. Commissioner Jacobs asked the Manager if it would help to do some value engineering and asked if it would fit into the time frame. Bonnie Hammersley said value engineering could be completed within this time frame, and staff would look into it. She said this time can also be used to inform the neighborhood of the upcoming changes. Commissioner Dorosin said there would be no report given to the Board, regarding the value engineering, prior to a vote being taken. Commissioner Jacobs said the Board could direct the Manager to come back in September with the total costs of the project. Commissioner Dorosin said bids would be out prior to September. Bonnie Hammersley said the value engineering would be completed prior to the bidding process. She said if the value engineer returns information that sparks concerns, she would inform the Board. Commissioner Jacobs said he would trust the Manager on this. Commissioner Price said she would like to see an itemized list of costs for the big ticket items for this project in order to better understand why the project is so expensive. Commissioner Burroughs said she felt comfortable with this proposed plan, trusting the Manager to stop the process if there is cause for concern. Commissioner Dorosin asked the Manager if she going to do the value engineering in- house. Bonnie Hammersley said she cannot answer that yet but will talk to staff tomorrow to pursue options. Commissioner Dorosin said this type of value engineering would be good to have for this project and other projects going forward. He suggested finding a way to do this with in- house staff. A motion was made by Commissioner Jacobs, seconded by Commissioner Price for the Board to: 1) Authorize staff to move forward with bid document preparation and bidding of the Eubanks Road Convenience Center site expansion/improvement project in order that work can be initiated at the earliest possible time during the summer and fall months of 2015; 2) Require the manager to initiate a value engineering review of the project prior to bidding this work out, and halt the project and report back to the Board should significant concerns arise as to the cost, design, or other significant aspects of the project; 3) Authorize the Manager to award the bid and, upon County Attorney review, execute the construction contract for the Solid Waste Convenience Center expansion/improvements during the summer break in an amount not to exceed the project budget; and 4) Authorize the Manager to approve project change orders that do not in total exceed the project budget. VOTE: UNANIMOUS