Minutes 06-02-2015 - Laserfiche WebLink

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facility. He said these changes moved the cost to approximately $2.5 million. He said the reason to make these additional changes was to create a safer environment and to replace the old scales that were at their life end. He said the changes also moved operations further away from the Rogers Road area by a hundred plus feet. He said a few additional recommendations have been made and the current budget is now $3.17 million which is being proposed in the Capital Investment Plan (CIP). Gayle Wilson reviewed the project schedule. He said he would like to go out to bid on June 19, 2015, and open the bids on July 21, 2015. He said he hoped to have a contract executed by August 11, 2015, and proceed a week later. He plans to open a temporary center on August 20, 2015, in conjunction with the mobilization of the Contractor. Gayle Wilson said there will be a temporary convenience center with reduced services established for the duration of the project. He said this temporary location is proposed at the Future Millhouse Road Park property. He said it will include placement of a stone base, a temporary chain link fence and various signage (See Attachment 1). Gayle Wilson said the temporary site planning has been coordinated with the Department of Environment, Agriculture, Parks and Recreation (DEAPR). It would include waste and bulky item receptacles, yard waste and electronics recycling only. Other services would be temporarily suspended during the period of construction. Recyclables can be delivered to Cedar Falls Park 24-hour drop-off site or any other drop-off or convenience center. Gayle Wilson said there were some questions about duplication of services. He said the curbside recycling program is being expanded and there is some confusion regarding the need for recycling services at the larger Centers. He said the impact of duplicating services was considered. He said the new Eubanks Road Center has two compactors that handle cardboard and mixed recyclables. He said the area dedicated to these materials is quite small and therefore is not a major duplication of the curbside service. Gayle Wilson said since there is a desire to complete the project in a timely manner it is being proposed that the Manager award the bid and sign the contract during the summer months provided it is within the budget. Commissioner Jacobs asked if there was a defined role for the project consultant. Gayle Wilson said he did the preliminary layout of the Center and all of the detailed design work. Commissioner Jacobs asked if this was the same consultant used for the transfer station. Gayle Wilson said no but that it was the same consultant used for Walnut Grove. He said the Consultant used to work with the firm that handled the Transfer Station but does no longer. Commissioner Jacobs said the Town of Chapel Hill brought up the question of value received for the money being invested at this site and he said Mayor Kleinschmidt said this site is a consolidation of services without creating new services. He said it will be important to educate the public regarding the variety of services that will be co-housed in this one location. Commissioner Jacobs asked if there will be physical access to the compactors from vehicles. He said if there will not be physical access then there should be a plan to address the need of help for some residents with particularly heavy loads. Bonnie Hammersley said she and Gayle Wilson have not yet had this discussion but will be looking at this going forward. She said it is a customer service issue that must be addressed. Gayle Wilson said one possible option would be to use the bulky items compactor where one can drive up closer to the hopper. He said the lower loading heights will be helpful to both the public and the employees.