Minutes 05-14-2015 - Laserfiche WebLink

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Jim Northup, Orange County Chief Information Officer, said laptops used to be fairly expensive; however, the requirements to be able to use a laptop have lightened in recent years. He said departments are now given the option to receive a laptop when replacing a desktop, if they so choose. He said the cost differential is covered by the department receiving the computer, and that about 40% of the current fleet of computers are laptops. He said this percentage is anticipated to remain the same in the future. Commissioner Rich asked if the IT portion of the CIP had any monies budgeted for cyber security. Jim Northup said there have been a few cyber security issues over the years, including two fairly significant virus outbreaks in the past two years. He said the monies for these types of attacks typically come out of contracted services for emergencies at the cost of doing other previously scheduled projects. He said network audits are conducted frequently, along with recommendations from vendors based on their interface with the County's network. He said there is not money specifically dedicated for network security. Commissioner Price said the Library had received funding in the past for software but the CIP shows no future funding. She asked if this could be explained. Jim Northup said the County helped the Library with an ILS system which was budgeted into the County's IT budget. He said there is a small amount of those funds remaining, but he is unsure for what those funds will be used. Commissioner Price asked if the Hillsborough and the Chapel Hill Libraries ever interoperated, would funds come from the IT budget or the Library budget. Bonnie Hammersley said in the coming years support costs will be centralized; for example, all IT costs would be funded from a centralized appropriation. Register of Deeds Automation Project (CIP page 29) Paul Laughton said this project is funded with 10% of the fees collected by the Register of Deeds, as mandated by North Carolina Statute. He said this amount will remain at $80,000, as it was last year. Commissioner Jacobs asked if the income gathered by the Register of Deeds had risen as the economy has begun to recover. Paul Laughton said there has been a little bit of a decrease in revenue with the Register of Deeds. Commissioner Jacobs said he understood the housing market across the region to be up, and asked if the decreasing trend in revenue is expected to turn around. Paul Laughton said it is hoped that the market will continue to improve, but budgeting had been done conservatively. Government Services Center Annex (CIP page 33) Paul Laughton said this project is scheduled in Year 3 at the cost of$350,000. He said the majority of this cost is to relocate mechanical and electrical equipment out of the basement of the annex of the Government Services building. Parking Lot Improvements (CIP page 34) Paul Laughton said there is only one project in the next 5 years, at 501/503 W. Franklin Street, at the cost of$120,000. Commissioner Rich asked if there is a way to prevent cars from driving into the 501/503 building. Jeff Thompson said this is a common occurrence in these types of parking lot designs, and that bollards could be put up, which then must be balanced against appearance.