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1 <br /> ORANGE COUNTY <br /> BOARD OF COMMISSIONERS <br /> ACTION AGENDA ITEM ABSTRACT <br /> Meeting Date: September 1, 2015 <br /> Action Agenda <br /> Item No. 6-j <br /> SUBJECT: Bid Award - Cedar Grove Community Center Library Kiosk <br /> DEPARTMENT: Library & Asset Management PUBLIC HEARING: (Y/N) No <br /> Services <br /> ATTACHMENT(S): INFORMATION CONTACT: <br /> 1) Sample Kiosk Illustratives Lucinda Munger, 919-245-2528 <br /> 2) mk Solutions Sole Source Letter Jeff Thompson 919-245-2658 <br /> PURPOSE: To consider awarding a bid to mk Solutions in the amount of $179,540 for the <br /> purchase and installation of the "LibDispenser' library services kiosk to be located at the Cedar <br /> Grove Community Center. <br /> BACKGROUND: On June 16, 2015 the Board of Orange County Commissioners appropriated <br /> funds to purchase and install an innovative and interactive library kiosk to allow for the <br /> dispensing and return of library materials at the site of the Cedar Grove Community Center and <br /> Park. <br /> North Carolina General Statute 143-129(e)(g) allows for purchases of apparatus, supplies, <br /> materials, or equipment using a sole-source exception when: (1) performance or price <br /> competition for a product are not available; (2) a needed product is available from only one <br /> source of supply; or (3) standardization or compatibility is the overriding consideration. <br /> Staff has selected mk Solutions as the provider of this advanced kiosk (for a general visual <br /> description, see Attachment 1, "Sample Kiosk Illustratives") as a sole source provider for this <br /> system through an exception to the North Carolina Statutory requirement for competitive <br /> bidding. <br /> Staff has completed a thorough investigation of the marketplace and determined that the mk <br /> LibDispenser kiosk meets this sole source exception because it is the only system that: <br /> 1) provides seamless 24 hour electronic access for self-check in and check out of materials <br /> to customers compatible with the Orange County Library radio frequency identification <br /> ("RFID") system; <br /> 2) provides modular expansion capability should the demand for kiosk services grow in the <br /> future; and <br />