Agenda - 09-01-2015 - 6a - Laserfiche WebLink

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17 1 o local home builders 2 o Representatives from the Towns of Hillsborough and Carrboro. 3 o Over 250 evaluation feedback forms were collected from the 12 demo sessions for each 4 vendor. 5 6 What have we done? 7 • Contact with over 30 general and peer references in 13 jurisdictions between December, 8 2014 and April, 2015. 9 • Technical and cost follow-up calls and on-line functionality demos with the vendors for 10 further clarification. 11 • A summary decision matrix quantifying the results of the evaluation. 12 13 Chair McKee asked John Roberts if the Legal Department is involved in any portion of 14 this process. 15 John Roberts said his department has been involved but this project is currently in the 16 preliminary stages and his department will have more involvement once implemented. 17 Commissioner Jacobs said this process was started in 2000 but the costs, and the lack 18 of departments wanting to work together were two hurdles. He said it is long overdue and it is 19 much appreciated. 20 Commissioner Pelissier asked if this system will help speed up the permitting process. 21 Jim Northup said yes because it will hopefully create a seamless work flow and offer 22 transparency to the customers. 23 Commissioner Pelissier noted the estimated maintenance cost of$100,000, annually 24 and asked if Jim Northrup could share the current maintenance cost. 25 Jim Northrup said it is $36,000 to $40,000, annually. 26 Commissioner Rich said this is the right direction in which to go. She said the hours of 27 effort the staff have put in will be worth it. 28 Jim Northrup said all of the departments have been in the same room hashing out this 29 process which at times has been difficult. He said resolutions have been reached which can 30 only insure the ultimate success of the project. 31 Commissioner Jacobs said the ultimate goal is to improve customer service in the 32 permitting process. He said it improves the accessibility of Orange County Government to the 33 public. 34 35 A motion was made by Commissioner Price, seconded by Commissioner Jacobs for the 36 Board of Commissioners to authorize the Manager to execute the contract with Tyler 37 Technologies and any amendments thereto for a County-hosted, vendor implemented system 38 subject to final review by the County Attorney. 39 40 VOTE: UNANIMOUS 41 42 c. Adoption of the Final Financing Resolution Authorizing the Issuance of 43 $15,870,000 in Installment Financing for Various Capital Investment Plan Projects 44 and Equipment, and the Refinancing of Approximately $10,200,000 from Two 2006 45 Installment Financing Issuances 46 The Board considered approving the final financing resolution authorizing the issuance 47 of approximately $15,870,000 in installment financing to finance capital investment projects and 48 equipment for the year, and the refinancing of approximately $10,200,000 from two 2006 49 installment financing issuances. 50 Paul Laughton reviewed the following background.